Executive Assistant – Clinical Development and Medical Affairs (CDMA)

Overview Executive Assistant – Clinical Development and Medical Affairs (CDMA) Reports to VP, Head of Medical Affairs, Solid Tumors Opportunity This is a great opportunity for an experienced administrator to join Menarini-Stemline and provide high-level administration and project support for both the VP Clinical Development, and the VP Medical Affairs (Solid Tumors). This role requires a highly effective collaborator who can work autonomously.

Responsibilities

• Partners with Finance and Procurement to manage purchase orders and invoices for Clinical Development and Medical Affairs related activities
• Partners with Legal and R&D to manage contracts, CDAs, NDAs and invoices for Clinical Development and Medical Affairs related activities
• Develops and manages various team collaboration sites and files.
• Oversees calendar and travel management (domestic and international).
• Works closely with Human Resources to coordinate and schedule onboarding introductory meetings, trainings, etc.
• Acts as a key contact both internally and externally.
• Manages group/company access to subscriptions & licenses to various information repositories, periodicals, databases, and software.
• Appropriately manages information of a highly confidential and critical nature.
• Arranges and provides support for internal/external meetings including team meetings, trainings, congresses.
• Takes the lead with coordinating group meetings and events, including agenda management, selection and management of venues and vendors to ensure seamless execution of events and presentations.
• Prepares materials for meetings, seminars, presentations, and special projects, often interfacing with key external stakeholders.
• Develops and manages various team collaboration sites and files.
• Provides additional support as needed to the team, depending on prioritization and bandwidth such as ordering supplies and materials, etc.
• Appropriately manages information of a highly confidential and critical nature.
• Performs other duties as assigned.

Qualifications

• 7-10 years of relevant Executive Assistant experience; and within Biotech/pharmaceutical industry preferred.
• Outstanding written and verbal communication skills.
• Attention to detail.
• Experience working with travel software such as Concur a plus.
• High-Level working knowledge of Microsoft Office Applications (PowerPoint, Excel, Word) and Google Workspace
• Experience working within a Global Organization.
• High integrity and demonstrated ability to treat confidential information with discretion.
• Strong organizational and prioritization skills.
• Proven collaborative team-player and pro-active self-starter.
• Ability to exercise good judgement, be forward thinking, and remain solution-oriented across a variety of situations.
• Ability to operate under tight deadlines in a multi-task role, with changing priorities in an exciting, rapidly growing company.

Please note: this position is classified as a corporate office position. In accordance with the New York employer convenience rule, Stemline will withhold New York state income taxes for all corporate office employees, regardless of whether these employees work in New York or remotely. Base Salary Range of $115,500-$138,000. Menarini Stemline offers generous compensation and benefits packages, including Short -Term Incentive Programs, Fidelity 401(k) (with company match), Anthem Premier PPO and HDHP insurance plans, Company paid Basic Life & AD&D insurance and pre-tax FSA/HSA programs.

Menarini Stemline is committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

The Company Founded in 1886 in Naples under the name of Farmacia Internazionale, Menarini moved in 1915 to Florence where the Group’s headquarters are still located today. High quality therapeutics and diagnostics solutions for patients, ethics as our underlying principle, dedication to innovation and advancement, strong people centricity and environmental sustainability. These five pillars form the foundation of the Menarini Group, an Italian pharmaceutical company with nearly 135 years…