Executive Administrative Assistant

Overview

We are seeking a dynamic and highly organized Executive Administrative Assistant to join our team. In this vital role, you will serve as the primary support for executive leadership, ensuring smooth daily operations and effective communication across departments. Your proactive approach and exceptional organizational skills will help drive productivity, streamline processes, and foster a professional environment. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to the success of a forward-thinking organization.

Responsibilities

• Manage complex calendars, schedule appointments, and coordinate meetings for executives with precision and efficiency.
• Prepare, review, and edit correspondence, reports, presentations, and other documents using Microsoft Office and productivity software.
• Handle incoming calls through multi-line phone systems with professionalism, demonstrating excellent phone etiquette and customer service skills.
• Organize and maintain filing systems, both digital and physical, ensuring easy retrieval of important documents.
• Perform data entry tasks accurately using spreadsheets and other data management tools to support departmental needs.
• Assist with office management duties such as ordering supplies, maintaining office equipment, and overseeing front desk operations.
• Communicate effectively with clients, vendors, and internal teams to facilitate smooth operations and timely responses.

Experience

• Proven experience as an administrative assistant or in a similar clerical role within an office environment.
• Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with productivity software.
• Strong computer literacy including data entry, file management, and technical proficiency in office tools.
• Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced setting.
• Bilingual abilities are highly desirable to support diverse client communication needs.
• Prior experience managing calendars, scheduling meetings, and handling front desk responsibilities is preferred.
• Knowledge of QuickBooks accounting software is a plus for supporting financial documentation tasks.

Join us in this energetic role where your organizational prowess will make a meaningful impact! We value proactive professionals who thrive on multitasking and delivering exceptional support at every turn. If you possess strong communication skills, technical proficiency, and an eye for detail—this is your chance to shine in a vibrant work environment!

Pay: $30.53 - $36.77 per hour

Work Location: Hybrid remote in Oakland, CA 94612