Executive Assistant/Front Desk Receptionist

Company Overview

Key Code Media helps organizations create, collaborate, and communicate through professional AV, broadcast, and post-production technology. We design, integrate, and support systems for studios, classrooms, boardrooms, live production, and creative environments. Our team goes beyond the install—providing training, workflow optimization, and ongoing support that keeps clients productive long after deployment. Our commitment to excellence drives us to stay at the forefront of industry advancements.

Summary
The Executive Assistant provides high‑level administrative support to the executive team while serving as the first point of contact for visitors and incoming calls. In addition to receptionist duties, this role manages day‑to‑day office operations, maintains a well‑functioning work environment, and supports minor HR administrative tasks. The Executive Assistant ensures smooth, efficient workflow across the organization through exceptional communication, organization, and professionalism.

Responsibilities

• Greet and assist visitors in a professional and friendly manner.
• Answer and direct phone calls, taking messages as necessary.
• Manage incoming and outgoing mail and deliveries.
• Provide administrative support to the executive team, including calendar management, scheduling meetings, and coordinating travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Maintain office supplies inventory and place orders as needed.
• Ensure the office is clean, organized, and well-maintained.
• Coordinate with vendors and service providers to ensure smooth office operations.
• Assist with scheduling and coordinating interviews.
• Send out DISC assessments to applicants.
• Help manage badges for the Burbank office.
• Send out work anniversary cards.
• Assist with the organization and execution of company events and meetings.
• Handle special projects and assignments as required by the executive team.
• Provide general administrative support to various departments as needed.
• Performs other duties as assigned.

Qualifications

• High school diploma or equivalent; associate or bachelor’s degree preferred.
• Proven experience as an executive assistant, office manager, or in a similar role
• Proficiency in MS Office (Word, Excel, PowerPoint, and Outlook).
• Excellent organizational and time management skills.
• Strong attention to detail and problem-solving abilities.
• Good written and verbal communication skills.
• Ability to work independently and as part of a team.
• Reliable, punctual, and able to handle multiple tasks efficiently.

If you thrive in a dynamic environment where your organizational skills can shine, we invite you to bring your expertise to Key Code Media. Join us in shaping the future of media technology support—your next great opportunity awaits!

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Experience:

• Executive administrative support: 2 years (Preferred)

Ability to Commute:

• Burbank, CA 91502 (Required)

Work Location: In person