Executive Legal Assistant

Job Title: Executive Personal Assistant/Office Manager – Employment Defense

Job Location: Pasadena, CA

A well-established boutique law firm is seeking an experienced Legal Assistant to join its Employment Defense practice in Pasadena, CA . This is an excellent opportunity for a highly organized legal professional who enjoys supporting attorneys in a collaborative, fast-paced environment.

Responsibilities:

• Provide administrative and legal support to attorneys.
• Prepare, revise, and proofread legal correspondence, pleadings, and other legal documents.
• Manage attorney calendars, schedule meetings, depositions, mediations, and court appearances.
• Coordinate and maintain case files, both electronic and physical.
• E-file documents in California state and federal courts.
• Communicate with clients, opposing counsel, court personnel, and vendors.
• Track deadlines and maintain litigation calendars.
• Assist with document management, billing, expense reports, and time entry.
• Coordinate travel arrangements and other administrative tasks as needed.
• Support attorneys with special projects and day-to-day office operations.

Qualifications:

• 2+ years of experience as a Legal Assistant, Legal Secretary, or Litigation Assistant.
• Prior experience in Employment Defense or Civil Litigation is strongly preferred.
• Experience filing documents in California state and federal courts.
• Strong knowledge of litigation procedures and legal terminology.
• Excellent organizational, communication, and multitasking skills.
• Proficiency with Microsoft Office Suite, Outlook, Adobe Acrobat, and legal case management software.
• Ability to manage multiple priorities while maintaining a high level of accuracy and confidentiality.

Salary and Other Compensation:

• The annual salary for this position is between [$65,000 – $90,000 annually]. Factors which may affect pay within this range may include geography/market, skills, education, experience and other qualifications of the successful candidate.

Benefits:

• The Company offers the following benefits for this position, subject to applicable eligibility requirements: [medical insurance] [dental insurance] [vision insurance] [401(k) retirement plan] [life insurance] [long-term disability insurance] [short-term disability insurance] [2 to 3 weeks of paid time off]

If you’re an experienced Legal Assistant looking to join a respected employment defense practice, we’d love to hear from you!