Government Affairs Executive Administrative Assistant (Part-Time)

Company Description

Armory Hill Advocates specializes in guiding healthcare and nonprofit organizations through complex legislative and regulatory landscapes. Leveraging decades of expertise in healthcare policy, government relations, and public affairs.

Position Type:  Part-Time (20–25 hours/week)

Function:  Government Affairs / Executive Support

Location:  Flexible / Hybrid (as applicable)

Role Overview

This role serves as a strategic support partner to the Government Affairs function, enabling operational efficiency, stakeholder engagement, and compliance readiness across federal and state initiatives. The ideal candidate brings a strong administrative foundation, digital fluency, and a working understanding of the lobbying and regulatory environment.

Core Responsibilities

Executive & Administrative Support

• Manage and triage executive email communications, ensuring timely prioritization and response alignment
• Coordinate calendars, including internal strategy sessions and external stakeholder meetings
• Arrange travel logistics (flights, lodging, itineraries)
• Prepare meeting agendas, capture notes, and track follow-up action items

Government Affairs Coordination

• Support tracking and organization of federal and state policy developments
• Assist with preparation and submission of required lobbying and compliance reports
• Maintain accurate records of stakeholder interactions, meetings, and disclosures
• Monitor key legislative calendars and deadlines to ensure proactive engagement

CRM & Digital Operations

• Leverage  HubSpot  to manage contacts, track communications, and support outreach initiatives
• Maintain data integrity and generate reporting insights within CRM systems
• Utilize  Microsoft 365  (Outlook, Excel, Word, PowerPoint, Teams) for documentation, reporting, and collaboration

AI-Enabled Productivity

• Apply tools such as ChatGPT and/or Claude to streamline workflows, draft communications, summarize policy updates, and enhance reporting outputs
• Identify opportunities to improve efficiency through AI-driven solutions and automation

Qualifications

Required

• 2+ years of administrative or executive support experience, preferably in government affairs, public policy, healthcare, or a regulated industry
• Proficiency in  HubSpot CRM  and  Microsoft 365 suite
• Working knowledge of lobbying processes, compliance reporting, or government relations operations
• Strong organizational and time-management skills with attention to detail
• Ability to manage sensitive information with discretion

Preferred

• Familiarity with federal and state lobbying disclosure requirements
• Experience supporting policy tracking or legislative analysis
• Exposure to AI tools (ChatGPT, Claude) in a professional setting

Key Competencies

• Operational Excellence:  Drives efficiency across administrative and reporting workflows
• Communication Agility:  Clear, concise, and professional written and verbal communication
• Regulatory Awareness:  Understands the importance of compliance and accuracy in government affairs