Executive Assistant

Company Description Publicis Groupe is a global leader in communication and is positioned at every step of the value chain, from consulting to execution, combining marketing transformation and digital business transformation. Through a unified and fluid organization, Publicis Groupe partners with its clients across communication, media, data and technology to ensure access to the full breadth of capabilities in every market. Present in over 100 countries, Publicis Groupe employs around 103,000 professionals.

Overview The Executive Assistant will provide administrative support to assigned senior executives in a professional, efficient, and confidential manner. The position will require discretion, judgment, tact, poise, and the ability to prioritize and be proactive in anticipating the business needs of the assigned senior executives. The Executive Assistant must possess superb time management skills, excellent verbal and written communication skills, a productive approach toward work, and a strong sense of urgency.

Responsibilities

• Provide administrative support with high degree of initiative, confidentiality and professional demeanor. Maintain poise to project a professional image with diplomacy and creativity in work strategies.
• Maintain calendars using Microsoft Outlook with little input. Schedule meetings using knowledge and good judgment of priorities.
• Provide business travel support, monitoring travel schedules and provide back up plans as needed.
• Expense reporting – T&E preparation and submission
• Input weekly timesheets and manage Outlook Out-of-Office Assistant. Maintain up to date status on department timesheets and vacation calendars.
• Coordinate meetings and events.
• Maintain confidential files and records using judgment and discretion.
• Handle internal and external correspondence; create reports and presentations, as necessary.
• Seek out opportunities to evaluate existing processes and make improvements when necessary.
• Build effective, professional relationships with co-workers, clients and business partners.
• Perform duties and projects as assigned by senior executives.

Qualifications

• Bachelor’s degree or equivalent experience
• 3-5+ years of experience in administrative role supporting executive level employees
• Proficient with Microsoft Office (Excel, Word, PPT and Outlook) - required
• Excellent communication skills
• Strong organizational and project management skills
• Attention to detail and accuracy
• Excellent judgment, problem solving and decision making ability
• Excellent relationship building skills
• Ability to handle sensitive and confidential information with integrity
• Ability to multi-task and prioritize; demonstrated agility and flexibility
• Passion and enthusiasm for the position and the organization

Additional Information Our Publicis Groupe motto “Viva La Différence” means we’re better together, and we believe that our differences make us stronger. It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent.

Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive. Our benefits package includes medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.

If you require accommodation or assistance with the application or onboarding process specifically, please contact [email protected].

All your information will be kept confidential according to EEO guidelines.

Veterans Encouraged to Apply.

Compensation Range: USD $60,800.00 - USD $84,000.00/Annually. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. Temporary roles may be eligible to participate in our freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met. Tempo…