Executive Assistant

SENIOR EXECUTIVE ASSISTANT TO CEO & VICE PRESIDENT

InteFusion is seeking an experienced, highly professional Senior Executive Assistant to support the CEO and Vice President. This individual will serve as a trusted partner and extension of the company’s founders, providing high-level executive support while helping coordinate priorities, projects, communications, and strategic initiatives across the organization.

This is a highly visible role requiring exceptional judgment, discretion, organization, follow-through, and business acumen. The successful candidate will be proactive and resourceful, able to anticipate needs, manage competing priorities, and bring structure and accountability to projects and initiatives.

The ideal candidate is equally comfortable managing a complex executive calendar, preparing a polished presentation for leadership, coordinating a cross-functional project, or identifying an issue and taking the initiative to resolve it.

Advanced proficiency with Microsoft PowerPoint, Canva, Excel, or similar business and presentation tools is important. The ability to translate information and data into clear, polished, executive-level presentations, dashboards, charts, and visual communications is a key component of this position.

KEY RESPONSIBILITIES

Executive Support

• Provide proactive, high-level support to the CEO and Vice President.

• Manage complex calendars, meetings, conferences, events, and executive priorities.

• Ensure executives are prepared for meetings, presentations, conferences, and other important engagements.

• Manage confidential and sensitive information with the highest level of discretion and professionalism.

• Anticipate executive needs, identify priorities, and proactively address issues before they become problems.

• Monitor commitments, follow-ups, and deadlines to help ensure priorities move forward.

• Serve as a professional and effective liaison between the executive team, employees, clients, vendors, and other external contacts.

Strategic Projects & Business Support

• Support the founders with special projects and strategic initiatives.

• Coordinate projects across departments and ensure action items, deadlines, and deliverables remain on track.

• Research, organize, and synthesize information to support executive decision-making.

• Develop tracking tools, reports, and dashboards to provide visibility into projects and priorities.

• Identify opportunities to improve processes, communication, and organizational efficiency.

• Take ownership of assigned initiatives from planning through completion.

Presentation, Graphics & Executive Communications

• Develop highly polished executive, client, and business presentations using PowerPoint, Canva, or similar platforms.

• Create compelling infographics, dashboards, charts, and visual communications that simplify complex information.

• Organize and present data in a clear, visually compelling, and executive-friendly format.

• Assist with the development of marketing, conference, client, and internal communications materials.

• Maintain consistency and professionalism across company presentations and executive communications.

Office Administration & Operational Coordination

• Partner with the Operations Director to support client and employee onboarding processes.

• Assist with the development and maintenance of internal procedures, checklists, and organizational tools.

• Coordinate with the Head of IT on technology-related projects, access, systems, and implementation of company policies and best practices.

• Support office operations and special projects as needed.

• Help identify opportunities to improve internal workflows, communication, and efficiency.

QUALIFICATIONS & ATTRIBUTES

• 3-5+ years of experience supporting C-suite executives, founders, or senior leadership.

• Demonstrated ability to operate with a high degree of independence, judgment, and discretion.

• Exceptional organizational and time-management skills with strong attention to detail.

• Excellent written and verbal communication skills.

• Strong project management and follow-through skills.

• Ability to manage multiple priorities in a fast-paced, growing organization.

• Professional, resourceful, solutions-oriented, and comfortable working with senior leadership.

• Ability to handle confidential information with discretion and sound judgment.

• Experience working in a healthcare, medical billing, or professional services…