Executive Assistant

RealREPP is a full service commercial real estate recruiting firm and is currently teaming with a stable and growing commercial real estate firm in Orange County. This commercial real estate firm is looking to hire an Executive Assistant. This is a very exciting and highly coveted spot within the company.

Responsibilities

• Assist in the management of the daily calendar including coordination and scheduling of internal and external meetings, including reserving conference rooms and understanding tech requirements
• Office and executive support - document organization (including scanning and creating binders), agenda preparation and updates, catering, travel and meal coordination, screen incoming calls
• Other general administrative support, as required
• Expense reimbursements
• Help plan team celebrations
• Receive / open mail /prepare FedEx packages
• Support logistics for HR team meetings, leadership meetings, trainings, and team member events
• Process HR related invoices and contract administration
• Support onboarding logistics for new hires
• Coordinate team member recognition, engagement, and culture initiatives
• Coordinate the annual new hire training event
• Coordinate company-wide HR programs and communications
• Manage Pingboard team member active directory, anniversary milestones, retirement celebrations
• Maintain strict confidentiality regarding team member and business matters
• HR related ad-hoc projects

Requirements

• Bachelor’s Degree required
• Minimum 3 years supporting a C-Suite Executive
• Financial or legal background is highly desirable
• Handle confidential information with diplomacy and discretion
• Demonstrate the highest level of integrity, confidentiality, and trustworthiness
• Positive and professional attitude, friendly and approachable
• Excellent interpersonal and communication (written and verbal) skills required
• Experience with composing letters, e-mail communication to internal/external customers
• Excellent organizational and time-management skills, with the ability to prioritize workload, multitask, and work under pressure to meet deadlines
• Must adapt to change and be flexible and highly focused on details.
• Must be comfortable working in a fast-paced environment where continuous improvement is expected
• Willing to take direction from many individuals.
• Self-motivated, team player with the ability to work independently and in a team environment
• Tech-savvy and excellent computer skills. Proficient in MS Office.
• Flexible for some after-hour availability and follow-up
• Previous investor relations and/or accounting experience are highly desirable

Please register and apply online, or send your resumes to [email protected] All qualified candidates will be contacted.

• We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.*