Office Admin Assistant

About the Role
We’re looking for a highly organized and proactive Office Admin Assistant to support day-to-day office operations. This role is ideal for someone who enjoys a fast-paced environment, has excellent attention to detail, and thrives on keeping things running smoothly. You’ll work closely with the US Operations Officer, handling office administration, supplies, and general admin tasks, plus some light eCommerce data entry support.

Key Responsibilities

Office Administration

• Manage daily office operations and administrative tasks.
• Answer emails and phone calls professionally.
• Maintain organized digital and physical filing systems.
• Order office supplies and manage vendor communications.
• Coordinate meetings, appointments, and company calendars.
• Handle mail, shipping, and courier arrangements.

General Admin Support

• Prepare basic reports, spreadsheets, and documents as needed.
• Maintain company documents and records.
• Track action items and follow up with team members.
• Provide administrative support to management.
• Assist with special projects as assigned.

eCommerce Admin Support

• Update shipment listings and order information.
• Perform data entry for eCommerce platforms.
• Assist with organizing eCom-related records and files.

Qualifications

• 2+ years of office administration or administrative assistant experience.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office (Excel, Outlook, Word, PowerPoint).
• Experience with Google Workspace is a plus.
• Detail-oriented with strong problem-solving skills.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Positive attitude and willingness to learn.

Preferred Qualifications

• Experience with eCommerce platforms (e.g., Shopify, Amazon Seller Central) is a plus.
• Bilingual (English/Mandarin or English/Spanish) is a plus.

What We’re Looking For

• Highly organized and dependable.
• Strong sense of ownership and accountability.
• Proactive and resourceful.
• Able to work independently with minimal supervision.
• Team player with a positive attitude.
• Comfortable handling confidential information.

Pay: $22.00 - $26.00 per hour

Work Location: In person