Executive Assistant, Medical Affairs

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function Business Support

Job Sub Function Administration & Secretarial

Job Category Business Enablement/Support

All Job Posting Locations: Irvine, California, United States of America

Job Description We are searching for the best talent for an Executive Administrative Assistant . This fully onsite role is in Irvine, CA. This position will support J&J MedTech Electrophysiology.

About Cardiovascular Fueled by innovation at the intersection of biology and technology, we’re developing the next generation of smarter, less invasive, more personalized treatments.

Are you passionate about improving and expanding the possibilities of Cardiovascular? Ready to join a team that’s reimagining how we heal? Our Cardiovascular team develops leading solutions for heart recovery, electrophysiology, and stroke. You will join a proud heritage of continually elevating standards of care for stroke, heart failure and atrial fibrillation (AFib) patients.

Your unique talents will help patients on their journey to wellness. Learn more at https://www.jnj.com/medtech

The Executive Assistant, Global Medical Affairs will provide senior-level executive administrative and operational support to the Senior Directors of Global Medical Affairs and Preclinical Research and, as applicable, the Chief Medical Officer for the Americas within Scientific Affairs.

This individual will establish and maintain administrative systems that support the effectiveness, efficiency, and operating cadence of these leaders and their teams.

This role serves as a trusted business partner who anticipates needs, manages priorities, protects confidentiality, supports stakeholder engagement, and enables seamless execution of Medical Affairs, Preclinical Research, Professional Relations, evidence-generation, and voice-of-customer activities.

The Responsibilities & The Impact YOU Will Have

• Provide senior-level executive administrative support to the Senior Directors of Global Medical Affairs and Preclinical Research, including complex calendar management, meeting coordination, request prioritization, agenda and material preparation, and follow-up on delegated actions.
• Manage administrative systems that support department operations, including document organization, communication flow, meeting cadence, pre-read distribution, records management, and routine business processes.
• Support and collaborate with Medical Affairs, Preclinical Research, Marketing, Clinical Affairs, Regulatory, R&D, Professional Education, Finance, and other internal partners on professional partnership activities, business operations, and cross-functional initiatives.
• Partner with Medical Affairs leaders to support operational planning and execution of events that advance product development, evidence generation, voice-of-customer insights, advisory activities, and professional relations objectives.
• Support professional relationships with electrophysiology physicians, medical associations, and external stakeholders through timely communication, logistics, contracting coordination, meeting preparation, and a high-quality participant experience.
• Maintain an annual event planner and standardized execution checklist for virtual and in-person voice-of-customer meetings, advisory boards, professional relations events, and other Medical Affairs engagements.
• Coordinate physician participation, field-team communications, contracting support, time records, payment processing, purchase orders, invoicing, and other requirements related to external engagements.
• Develop and maintain…