Executive Assistant

Executive Assistant (Part-Time to Full-Time)

OC Children’s Therapeutic Arts Center
Location: In Person
Address: 2215 N. Broadway, Fl. 1, Santa Ana, CA 92706
Starting Pay: $20-25/hour

Position Summary

OC Children’s Therapeutic Arts Center is seeking a highly organized, collaborative, and proactive bilingual (English/Spanish) Executive Assistant to support the Executive Director and leadership team. This position plays a vital role in supporting daily operations, fundraising initiatives, community events, and administrative functions across the organization. The ideal candidate is detail-oriented, enjoys working with multiple departments, and is passionate about serving children and families through a mission-driven nonprofit.

Key Responsibilities

• Manage the Executive Director’s calendar, meetings, correspondence, and scheduling.
• Assist the E.D. with board and staff meetings, special events, and outreach.
• Assist the Fund Development team on fundraising campaigns, donor stewardship, donation tracking (GiveButter), and grants.
• Prepare meeting minutes, reports, and follow-up communications.
• Organize, file, and maintain confidential agency records, donor files, grant documentation, contracts, and board materials.
• Provide administrative support to leadership while collaborating with program and administrative staff across the agency.
• Utilize Microsoft Word, Excel, Canva, and Outlook for document preparation, spreadsheets, calendar management, and daily office communications.
• Serve as a professional point of contact for donors, community partners, and important visitors.
• Perform other administrative and operational duties as assigned.

Qualifications

• Fluent in English and Spanish (spoken and written) required.
• Strong organizational, interpersonal, and communication skills.
• Ability to manage multiple priorities while working collaboratively in a team environment.
• Basic proficiency in Microsoft Word, Excel, and Outlook required, with the ability to create documents, manage spreadsheets, organize email, and maintain calendars.
• Strong attention to detail, professionalism, and ability to maintain confidentiality.
• Administrative or executive support experience preferred; nonprofit experience is a plus.

Why Join Us?

Join a dedicated team committed to enriching the lives of children and families through arts and community wellness programs. This is an opportunity to make a meaningful impact while supporting leadership, fundraising efforts, and programs that strengthen our community in a collaborative and mission-focused environment.

Pay: $54,000.28 - $65,032.59 per year

Benefits:

• Employee discount
• Flexible schedule

Work Location: In person