Executive Assistant

The Opportunity

Location: Malibu, CA — in-person 1–2 days/week, remote the rest of week

Type: Part-time / flexible, with room to grow

Reports to: Kat James, Founder & CEO

About the Role

Kat James Beauty is the beauty brand and personal platform of Kat James, a licensed esthetician, celebrity makeup artist, and content creator with 1.8M+ followers across TikTok, Instagram, Facebook, and Threads. The business has two parts: an influencer/brand partnership side (content, brand deals, events) and a product side- Kat James Beauty with product innovation.

We’re hiring an Executive Assistant to support both sides of the business. This is a close working relationship, not a hands-off support role — you’ll work directly with Kat day to day and will need to move between very different kinds of tasks depending on what the week requires. Some days are content and events, some days are customer service and vendor admin, some days are pulling analytics and reporting on performance.

What You’ll Actually Be Doing

On the influencer & brand partnership side:

• Managing day-to-day admin for brand deals — contracts, deliverable tracking, deadlines, invoicing
• Coordinating in-person brand events and appearances
• Helping plan and execute content shoots (logistics, prep, on-set support)
• Uploading, captioning, and scheduling content across TikTok, Instagram, and other platforms
• Pulling analytics and performance data from Instagram and TikTok backends (reach, engagement, audience, video performance) to inform content and partnership decisions
• Supporting affiliate and gifting workflows through ShopMy and LTK
• Assisting with ManyChat flows and community/DM management

On the product side:

• Handling customer service inquiries and order issues
• Communicating with our 3PL fulfillment partner on order and inventory questions
• Supporting Shopify store operations — listings, updates, basic troubleshooting
• Working in Amazon Seller Central — pulling sales data, reviewing performance, managing listings
• Helping keep the trains running on production, vendor, and ops-related admin

Requirements

• Experience in the beauty, wellness, or creator/influencer industry
• Genuinely interested in growing within the beauty business long-term, not just passing through
• A go-getter: someone who sees what needs to happen and acts on it, rather than waiting to be told
• Comfortable with a flexible schedule, and willing to put in the work when things get busy (launches, events, brand deal deadlines)
• Working knowledge of Shopify , ShopMy , LTK , and ManyChat
• Fluent with Instagram and TikTok , including the backend/analytics side — pulling data on reach, engagement, and content performance, not just posting
• Comfortable navigating Amazon Seller Central — sales data, performance metrics, listings
• Strong organizational skills and discretion. This role involves close day-to-day contact with the founder and access to sensitive business information
• Able to move fluidly between creative/content work and operational/customer service work, often in the same day
• Based near Malibu, able to work in person 1–2 days per week