Executive Assistant

ABOUT THIS JOB

This is an extremely fast-paced opportunity for a self-motivated and ambitious professional with previous Executive Assistant and G Suite experience. You take pride in delivering the highest quality work product and finding efficiencies in your role. You will support and work alongside a talented, humble, and incredibly busy group of executives and executive assistants.

QUALIFICATIONS

• 2-4 years of administrative experience.
• Experience with gsuite in a professional setting.
• You have stellar verbal and written communication skills, including client-facing communication.
• You have the capacity to be aware of, control, and express your emotions, and to handle interpersonal relationships judiciously and empathetically.
• You read email threads thoroughly before responding.
• You enjoy speeding through the day with non-stop tactical requests.
• You provide stellar administrative support and you’re committed to your growth and development as an EA.
• You are the most organized person you know.
• You are very bright and everyone you know comments on how quickly you become the expert.
• You enjoy taking on new challenges and are eager to do self-study to get ahead.
• Your email is at inbox zero by the end of every day.
• You’re intensively driven and proactive.
• You can easily handle stress and you are unflappable.
• You know how and when to escalate issues to your manager or partners across the org.

RESPONSIBILITIES

• Provide full support for ~ Sales Leaders, including heavy calendar management, travel, expense reports, teamevents/offsites event and any other tasks needed to maximize team productivity.
• Provide weekly briefing documents displaying executives’ schedules at a glance, asking them to provide guidance on calendar conflicts, highlighting any external meetings, asking if they need prep (or travel) time.
• Adaptable enough to support additional Executives as business needs grow.
• Shared general administrative responsibilities including but not limited to: company-wide events, Exec (virtual) offsites, and back up support for your EA teammates when they are on PTO.
• Schedule internal and external meetings; follow up with guests to confirm and support preparation of meeting materials.