Operations and Executive Assistant

About Us

As a women-led, Sacramento-based public affairs firm, Lucas Public Affairs is known for its high-level reputation, issue management, and strategic communication campaigns. On every project, we lead with smart strategy, diversity of thought, and deep-rooted connections to get the right people to care about issues that define California’s future.

LPA is also a member company of Public Policy Holding Company, Inc., providing us with the unique ability to collaborate with both domestic and international leading government relations and public affairs firms to best serve client needs, and to provide employees with the benefits that come from working in a dual-listed, publicly traded company listed on NASDAQ in the US and on the London Stock Exchange.

Position Overview

The Operations & Executive Assistant provides high-level administrative and scheduling support to the firm’s senior leaders, manages day to day office needs, and supports LPA internal and external events. This role manages calendaring for executive vice presidents and vice presidents, oversees day-to-day office operations, and serves as the point person for guests, events and in-office logistics. It requires strong organizational skills, discretion and the ability to juggle competing priorities in a fast-paced environment. Occasional travel coordination is required for the two executive vice presidents.

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As the Operations & Executive Assistant, you will:

• Manage and maintain calendars for three vice presidents and two executive vice presidents, scheduling meetings, calls and appointments and proactively resolving conflicts.
• Coordinate travel arrangements and itineraries for the two executive vice presidents, including flights, lodging, ground transportation and related expense reporting.
• Oversee day-to-day office operations, ensuring a smooth, professional and efficient working environment.
• Host and welcome external guests, ensuring a polished experience from arrival through departure.
• Plan and execute on-site events, including strategy summits, board meetings and client meetings, managing logistics, materials, setup and execution.
• Lead larger firm-wide events such as company celebrations and client and friends open houses, coordinating vendors, invitations, catering and event-day operations.
• Provide front-line IT support for workstations, including keyboards, mice, docking stations and monitors; open tickets with external IT support and ensure timely resolution.
• Manage IT inventory, including laptop distribution, tracking and equipment maintenance.
• Order and manage office supplies, catering and general inventory, liaising with vendors and service providers to keep the office well stocked.
• Orient and onboard new office occupants with regard to building and card key access, phone services, ID badges, business cards, door signage, IT equipment, fitness facility and office supplies.
• Order gifts and send thank-you notes to clients, partners and stakeholders to help maintain positive business relationships.
• Maintain a clean and orderly office environment; interface with custodial staff as needed.
• Assist with other duties as needed to achieve departmental and organizational goals.

To be successful, you will need:

• Bachelor’s degree from an accredited university
• A minimum of 3 years of experience in office operations, executive administrative support, office management or a related role
• Proven experience managing complex calendars and coordinating travel for multiple executives
• Experience planning and executing professional events, from small client meetings to larger firmwide gatherings
• Working knowledge of AI and interest in utilizing capabilities to streamline routine workflows and recurring tasks while ensuring human oversight and quality of outputs according to LPA policy.
• Comfort providing basic IT and equipment troubleshooting and managing IT inventory
• Excellent interpersonal and communications skills (e.g., verbal, written and over the phone)
• Superior organizational skills and attention to detail
• High level of discretion and professionalism when handling sensitive information
• Ability to simultaneously manage multiple priorities and collaborate with senior-level staff
• Ability to work in a fast-paced environment

We prefer that you have:

• Experience supporting C-suite or senior executives in a professional services or agency environment
• P…