Admin Assistant III

Job Title: Admin Assistant III

Location: Irvine, CA onsite 5 days pw

Pay range: $27-30/hr on W2 + Benefits

Contract Length: 24 months

Job Summary

Administrative Assistant with experience providing comprehensive administrative and operational support to managers, teams, and visitors. Skilled in office coordination, scheduling, document management, report preparation, travel arrangements, expense reporting, and maintaining confidential information. Proven ability to manage multiple priorities, communicate effectively, and ensure smooth day-to-day office operations.

Primary Responsibilities:

• Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office.

• Supports managers and employees through a variety of tasks related to organization and communication.

• Responsible for confidential and time-sensitive material.

• Familiar with a variety of the field’s concepts, practices, and procedures.

• Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.

• Answer and direct phone calls.

• Organize and schedule meetings and appointments.

• Maintain contact lists.

• Produce and distribute correspondence memos, letters, faxes, and forms.

• Assist in the preparation of regularly scheduled reports.

• Develop and maintain a filing system.

• Order office supplies.

• Book travel arrangements.

• Submit and reconcile expense reports.

• Provide general support to visitors.

• Provide information by answering questions and requests.

• Take dictation.

• Research and create important presentations and develop processes.

• Generate reports.

• Handle multiple projects.

• Prepare and monitor invoices.

• Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities.

• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.

• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies