Administrative Personal Assistant

We’re looking for a highly organised and experienced Administrative Personal Assistant to proactively be the central hub of our operations – keeping everything aligned across admin, bookings, events, finance, and team coordination. Most of your time will be working remotely and independently coordinating everything above. You will occasionally attend on-site meetings and events, in North and Central London, and sometimes further afield.

If you love organising processes, systems and people and take pride in keeping things running seamlessly, this varied role will suit you perfectly.

What You’ll Be Doing

Administration & Communication

• Managing emails, calls, and messages in friendly, professional and timely manner
• Organising shared inboxes and ensuring nothing slips through the cracks
• Drafting, taking dictation of, and proofreading business communications (emails, proposals, content)

Calendar & Booking Management

• Managing multiple diaries via different online platforms including Google Calendar
• Overseeing online booking systems
• Ensuring bookings are invoiced correctly and payments are tracked

Team Coordination

• Acting as a key point of communication
• Collaborating on projects as needed
• Tracking tasks, deadlines, and progress, and producing reports
• Organising team meetings and taking minutes
• Onboarding new suppliers and customers
• Maintaining records, contracts, and documentation
• Supporting event administration and coordination from planning through to completion

Finance Administration

• Preparing invoices and tracking payments
• Managing booking agreements, deposits, cancellations and refunds
• Supporting monthly financial processes and reconciliations

Systems & Process Management

• Maintaining organised digital filing systems to specific protocols
• Managing secure access to systems and passwords
• Continuously improving admin processes and efficiency

What We’re Looking For

Essential:

• Impeccable written and verbal communication in English at a professional business level
• Exceptional organisational skills and attention to detail
• Ability to coordinate and organise others effectively
• Ability to manage multiple priorities independently
• High level of professionalism and discretion
• Confident using Google Calendar, Excel, Word, Dropbox, and Zoom

Bonus Points For:

• Experience with online tools like IONOS, Slack, WIX, Xero, Stripe, Canva, TikTok
• Having a full UK driving licence
• Being based within 20 minutes travel of Wood Green, North London

About You

You are:

• Proactive, self-motivated and solutions-focused
• Calm under pressure and highly reliable
• A natural organiser who loves systems and structure
• Discrete and trustworthy with confidential information
• A strong communicator and team player
• Flexible and adaptable
• A “glass half full” type of person
• Self-employed, or willing to register as self-employed

Pay: £25.00 per hour

Benefits:

• Casual dress
• Flexitime
• Work from home

Application question(s):

• Where will you be logging in from when working remotely?
• Are you registered as Self Employed with HMRC or willing to register? Please specify.
• How many years have you worked as a Personal Assistant?
• What tasks have you undertaken as a Personal Assistant?
• Do you have fixed commitments throughout the week? If yes, please details the days and times you will be unavailable on a regular basis.

Experience:

• Administrative: 5 years (required)

Language:

• English (required)

Work Location: Hybrid remote in North London