Executive / Operations Assistant

Job Overview

We are a fast-growing tech startup seeking an organized, detail-oriented, and proactive Executive Assistant to support our executive team with daily administrative tasks, scheduling, and office operations.

Key Responsibilities

• Assist leadership with daily schedule management, appointments, and travel arrangements.
• Handle company email communications, correspondence, and basic document drafting.
• Manage vendor setups, banking/account administration support, and filing routine compliance paperwork.
• Assist with office supply inventory, local errands, and daily administrative coordination.
• Help organize cross-functional tasks between leadership and project teams.

Qualifications

• Education: Bachelor’s degree or equivalent experience.
• Language: Fluent in English and Mandarin (written and spoken) is strongly preferred.
• Skills: Proficient with Google Workspace (Gmail, Calendar, Docs, Sheets) and Microsoft Office.
• Attributes: Strong organizational skills, great attention to detail, and excellent time management.
• Must be legally authorized to work in the United States.

Employment Benefits & Sponsorship

• W-2 Employment
• Sponsorship Support: We welcome qualified international candidates (OPT / STEM OPT E-Verify sponsorship supported).

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• Flexible schedule
• Paid time off

Work Location: Hybrid remote in Lake Forest, CA 92610