Executive Assistant

Executive Team Assistant

Global Financial Services Organisation

**London Hybrid (4 days in the office)**

12 month contract, £300 per day PAYE

We’re recruiting for an experienced Executive Team Assistant to join the leadership support function of a leading global financial services organisation.

This is an excellent opportunity to work closely with a senior executive team in a fast-paced, professional environment where you’ll play a key role in ensuring the smooth running of day-to-day business operations.

You’ll be supporting senior stakeholders with complex diary management, travel coordination, events, onboarding and wider business initiatives, acting as a trusted partner who can anticipate priorities and keep everything running efficiently.

Key Responsibilities:

• Manage complex executive calendars across multiple international time zones.
• Coordinate internal and external meetings, video conferences and leadership sessions.
• Arrange international business travel, accommodation and itineraries.
• Process expenses using Concur or similar expense management systems.
• Organise team events, conferences, town halls and off-site meetings.
• Support onboarding and induction of new team members.
• Prepare presentations, reports and meeting documentation.
• Act as the first point of contact for visitors and senior stakeholders.
• Provide administrative support for business initiatives and ad-hoc projects.
• Build strong relationships across business functions while handling confidential information with complete discretion.

Skills & Experience:

• Previous experience as an Executive Assistant, Personal Assistant or Senior Administrative Assistant supporting senior leadership.
• Experience within Financial Services is essential, ideally for Global Asset Manager or Investment Banking Organisation.
• Outstanding organisational and time management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication and stakeholder management skills.
• Highly proactive with the ability to anticipate business needs.
• Exceptional attention to detail and accuracy.
• Advanced Microsoft Office skills, particularly Outlook, Word, PowerPoint and Excel.
• Experience with travel booking and expense management systems such as Concur is desirable.
• Professional, discreet and able to handle highly confidential information.