Executive Assistant to Chief Executive Officer

Executive Assistant to the President and CEO

We are seeking an experienced Executive Assistant to provide high-level administrative and operational support to the President and CEO in a fast-paced, mission-driven environment. This role will coordinate Board and Committee meeting materials, executive scheduling, organizational events, and special projects while serving as a trusted partner to the President and senior leadership. The ideal candidate is highly organized, proactive, discreet, and polished, with exceptional communication skills and the ability to anticipate needs, manage competing priorities, and deliver accurate, timely results.

** Please note this is a 6-8 month contract, hybrid role located in Los Altos, CA. **

Key Responsibiliti

• esProvide high-level administrative support to the President and CEO and the Office of the Presiden
• t.Coordinate quarterly Board and Committee meeting materials, including project timelines, document review, production, and distributio
• n.Maintain and update Trustee records, orientation materials, Board documents, and confidential file
• s.Coordinate information gathering and document preparation for requests from the Board of Trustee
• s.Proofread and copy-edit Board materials, executive communications, and other organizational document
• s.Manage electronic and archived versions of Board and Committee material
• s.Coordinate onboarding activities for new Executive Team members and staff within the Office of the Presiden
• t.Manage executive calendars and coordinate schedules for the Executive Team and Leadership Tea
• m.Provide backup support for the CEO’s calendar and executive scheduling as neede
• d.Process invoices and coordinate contracts, meeting requests, and event-related form
• s.Manage communications and content for the President’s Office intranet sit
• e.Support Board and Committee meetings, executive leadership meetings, and organization-wide event
• s.Coordinate and support Town Halls, special initiatives, and other organizational events and campaign
• s.Manage projects from conception through completion, ensuring accuracy, timely execution, and clear communicatio
• n.Represent the Office of the President on cross-organizational teams, projects, and event
• s.Maintain confidentiality and exercise discretion when handling sensitive informatio
• n.Serve as a trusted point of contact for internal stakeholders and leadership-related informatio
• n.Provide backup administrative support to members of the executive support team as neede

**d.

Qualificati**

• onsBachelor’s degree or equivalent combination of education and relevant experien
• ce.Four or more years of relevant executive administrative or coordination experience preferr
• ed.Previous experience supporting a President, CEO, Executive Office, or senior executive strongly preferr
• ed.Exceptional written and verbal communication skills, including strong proofreading, editing, and correspondence-writing abiliti
• es.Excellent organizational and project management skills with exceptional attention to detail, accuracy, reliability, and follow-throu
• gh.Demonstrated ability to anticipate needs, exercise sound judgment, prioritize competing demands, and manage multiple deadlin
• es.Professional, polished, gracious, flexible, and responsive approa
• ch.Ability to work independently and collaboratively in a fast-paced, high-expectation environme
• nt.Demonstrated ability to handle confidential and sensitive information with discreti
• on.Strong proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and SharePoi
• nt.Strong technology and project management skills, with the ability and willingness to learn new systems and databas
• es.Ability to communicate effectively and professionally with executives, trustees, senior leaders, colleagues, and external stakeholde
• rs.Ability to remain calm, solutions-oriented, and composed under pressu
• re.Strong sense of professionalism, sound judgment, and grace under pressu
• re.Commitment to supporting a mission-driven, collaborative organizati

on.