Executive Assistant

Job Description – Executive Assistant (Hybrid New York, NY)

Job Title: Executive Assistant

Location: New York, NY (Hybrid – 3 days/week onsite)

Duration: 3 Months (with potential reassessment)

Employment Type: Contract (Temp Only)

Schedule: 40 Hours/Week

Start Date: ASAP

Job Summary

We are seeking an experienced Executive Assistant to provide high-level administrative support to senior leaders within the LensCrafters Operations team. The ideal candidate is highly organized, proactive, and capable of managing multiple priorities while maintaining confidentiality. This hybrid role requires working three days per week onsite in the New York City office and supporting executives with calendar management, travel coordination, meetings, communications, and special projects.

Key Responsibilities

• Manage complex executive calendars and resolve scheduling conflicts.
• Coordinate meetings, conferences, and department events.
• Organize domestic and international travel arrangements, including itineraries and expense reporting.
• Prioritize and manage multiple administrative tasks and projects simultaneously.
• Track project timelines, deadlines, and departmental commitments.
• Prepare professional correspondence, presentations, reports, and other business documents.
• Communicate effectively with executives, internal teams, and external stakeholders.
• Maintain confidential records and sensitive business information.
• Anticipate executive needs and proactively resolve issues.
• Coordinate team-building activities, leadership meetings, and company events.
• Maintain organized filing systems and administrative documentation.
• Support cross-functional initiatives and special projects as assigned.

Required Qualifications

• Associate’s degree or equivalent experience.
• 3+ years of administrative or executive assistant experience.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong organizational, multitasking, and time-management skills.
• Excellent written and verbal communication skills.
• Ability to work independently with minimal supervision.
• Strong attention to detail and problem-solving abilities.
• High level of professionalism, discretion, and confidentiality.

Preferred Qualifications

• Bachelor’s degree.
• 5+ years of Executive Assistant or senior administrative support experience.
• Experience supporting multiple executives simultaneously.
• Experience coordinating international travel.
• Experience working with global teams and executives.
• Strong project coordination and event planning experience.

Required Skills

• Executive Calendar Management
• Microsoft Outlook
• Microsoft Office Suite
• Executive Administrative Support
• Travel Coordination (Domestic & International)
• Meeting & Event Coordination
• Project Coordination
• Document Preparation
• Expense Reporting
• Time Management
• Communication Skills
• Organizational Skills
• Multitasking
• Confidentiality & Professionalism
• Problem Solving

Work Environment

• Hybrid schedule: 3 days onsite in New York City office.
• Standard 40-hour work week .
• Professional corporate environment supporting executive leadership.

Additional Information

• Background screening and OIG/GSA screening required.
• Equipment provided; $2,000 fee applies if company equipment is not returned.
• Assignment duration is 3 months , with the possibility of reassessment based on business needs.