Office Assistant

Company Description At KPFF Consulting Engineers , we are more than just an engineering design firm . For over 60 years, we have dedicated ourselves to innovative, sustainable engineering that shapes the built environment and tackles complex infrastructure challenges . Our team culture emphasizes balance, growth, and well-being , supporting each member’s professional journey with flexibility, generous benefits , and a collaborative approach to work-life integration.

With over 1,400 professionals across 27 offices nationwide , KPFF’s decentralized structure allows each office the flexibility to pursue projects aligned with their r egional strengths . Learn more at www.kpff.com .

Job Description KPFF Consulting Engineers provides civil and structural engineering services to architects, government agencies, developers, contractors, and institutional clients. A professional and collaborative environment, we are dedicated to growing with our employees and allowing people to pursue their passions. This is a great opportunity to join a collaborative team at an award-winning Structural Engineering Firm.

Benefits KPFF is proud to provide our qualifying employees with benefits options that fit their unique lives, including:

• 7 paid holidays, and 2 floating holidays for you to use each year.
• 2 weeks of vacation annually, with competitive seniority-based accruals.
• 2 weeks of personal and sick time to care for yourself and your family members.
• KPFF will contribute 3% of your base salary to your 401 (k) regardless of your contribution.
• KPFF Paid Family Leave: Provides 60% of your base salary while on an approved leave for up to 6 weeks in a rolling 12-month period.
• 40-hour work schedule, Monday through Friday.
• Flexible scheduling – core hours of collaboration are 9:30-3:30 pm
• Professional certification bonus and testing fee reimbursement opportunities
• Monthly Cell Phone Stipend
• Monthly Way We Work stipend for remote work and transit expenses
• Medical insurance options to choose from, VSP Vision Insurance, and Delta Dental Insurance.
• Semi-annual Bonuses.
• Opportunities for educational events, relationship building, and fun!
• This is a non-exempt position. All overtime hours are paid at a time-and-a-half hourly rate.

Pay Range The pay range for this position is $26.50 - $33.00 per hour, depending on experience.

Qualifications Minimum Qualifications

• 2 years of full-time Administrative experience with High School Diploma required.
• Must communicate clearly and professionally in all modes of communication.
• Highly competent with the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, OneNote).
• Highly competent with PDF management and organization.
• Competent with Microsoft Teams 365 and SharePoint.
• Competent with office machines and operations.
• Competent in proofing and quality control.
• Positive attitude and ability to work in a collaborative team environment.
• Adapt quickly, identify and resolve problems.
• Strong attention to detail and time management.
• Ability to manage multiple priorities and recurring deadlines.
• A passion for continuous improvement.

Preferred Qualifications

• Minimum of 3 years of full-time Administrative experience.
• Minimum of 2+ years of experience in AEC or related industry.
• Bachelor’s degree in Business Administration or a related field.
• Experience supporting a large office (100+ employees) with demonstrated ability to prioritize competing requests, communicate effectively across all levels of the organization, and maintain a high level of service in a dynamic environment.

Responsibilities & Abilities

• The Office Assistant is part of an Administrative team reporting to the Director of Business Operations.
• The ideal candidate desires to collaborate with a team, is highly organized, flexible with team needs, and has a history of providing excellent service.
• Serve as the first point of contact for visitors and support daily office operations, conference rooms, and workplace readiness.
• Coordinate meetings, trainings, travel, lunches, celebrations, and workplace events.
• Maintain office facilities, including kitchen, breakroom, coffee services, and shared spaces to ensure a clean, organized, welcoming, and professional environment.
• Maintain office supply stock, the functionality of office kitchen equipment, and coordinate …