Executive/Personal Assistant

Our client, a highly successful and entrepreneurial real estate investment and development firm based in Westchester County, NY, is seeking an Executive/Personal Assistant to support the Founder & Managing Principal. The firm has been operating for over 25 years and manages a diverse portfolio of real estate investments, development projects, construction, design, and asset management initiatives across multiple verticals.

This is a highly visible, all-encompassing support role that will act as a true right hand to the Founder, helping manage both professional and personal responsibilities in a fast-paced, dynamic environment. The ideal candidate will be calm under pressure, exceptionally organized, proactive, polished, and capable of operating with a high level of discretion and emotional intelligence.

The Founder is looking for someone who can seamlessly integrate into his day-to-day life and business operations, helping create structure, organization, and efficiency across all aspects of his world.

RESPONSIBILITIES — The position will consist of approximately a split of 40% Executive Assistant support, 40% Personal Assistant support, and 20% Team/Chief of Staff-style coordination

• Manage an extremely active and ever-changing business and personal calendar
• Serve as a true gatekeeper and strategic partner to the Founder & Managing Principal
• Coordinate heavy domestic and international travel arrangements with detailed itineraries
• Handle scheduling and logistics related to investors, lenders, meetings, and presentations
• Assist with preparation and coordination of quarterly investor communications and presentation materials
• Coordinate meetings, property tours, site visits, and team/vendor logistics
• Support internal team coordination and operational follow-through across various projects
• Assist with company events, offsites, and corporate retreats
• Handle personal assistant responsibilities including family scheduling, gifting, appointments, reservations, and day-to-day personal logistics
• Conduct research and assist with ad hoc projects as needed
• Provide high-touch support while maintaining absolute confidentiality and professionalism
• Anticipate needs before they arise and help streamline the Founder’s day-to-day operations

REQUIREMENTS

• Bachelor’s Degree preferred
• 10-15+ years of Executive Assistant and/or Personal Assistant experience supporting high-level executives or founders
• Previous experience within real estate, finance, investment management, private equity, or entrepreneurial environments strongly preferred
• Exceptional organizational and time management skills
• Ability to manage multiple priorities simultaneously in a fast-paced environment
• Highly polished communication skills, both written and verbal
• Strong sense of urgency and follow-through
• Proactive, resourceful, and solutions-oriented mindset
• High level of discretion, confidentiality, and professionalism
• Calm demeanor with the ability to work alongside a meticulous and detail-oriented executive
• Strong proficiency in Microsoft Outlook, PowerPoint, Word, and Excel
• Must be comfortable with a highly hands-on role that blends business, office administration, and personal support responsibilities

HOURS

• Primarily in-office in Westchester County, NY
• Standard business hours with flexibility and responsiveness outside of hours as needed
• The company would like this person to begin fully in-office, 5 days a week for training and integration purposes, with the opportunity for work-from-home flexibility on Fridays over time

SALARY

$90K–$120K (DOE) + bonus + healthcare benefits. There is no 401(k) plan at this time, but they are looking to implement it in 2027.