Office & Executive Assistant

Our client is a high-growth private equity firm looking for an Office Manager/Executive Assistant for their newly established East Midtown office. This is a highly visible role that will play an integral part in creating processes, establishing systems, and building a positive, cohesive environment for the growing location. In addition to keeping the office running, this person will provide EA support to a team of investment professionals. If you’re looking for the chance to get it on the “ground floor” with a high growth firm, then this may be the perfect opportunity for you!

Please note this position works onsite, Monday-Friday.

Responsibilities:

• Calendar management for the office’s conference rooms as well as for executive leadership
• Partner with Director of Operations to oversee the office’s renovation
• Arrange complex domestic and international travel, including creating detailed itineraries and meeting agendas
• Organize and create expense reports in Concur
• Provide onsite executive support to company leadership when they work out of the New York office
• Ensure a clean, organized, and welcoming office for team members and guests
• Monitor and replenish office inventory and coordinate office lunches and happy hours
• Manage vendor relationships with building management, security, cleaning services, and other providers
• IT support for minor and immediate issues, such as troubleshooting Zoom or AV issues for onsite conference rooms

Requirements:

• 5 years’ administrative support experience, including travel and calendar for executives, and general office management responsibilities
• Background working in private equity ideal; financial or professional services highly preferred
• College degree highly preferred
• Availability to work in-person, Monday-Friday in Midtown, with flexibility to arrive early or stay late to support any in-office meetings/activities, as needed.
• Ability to multitask in a fast-paced environment with shifting deadlines and priorities while upholding high quality standards
• Proficiency in MS Office and Zoom required, experience with Concur preferred
• A team-centric work ethic that can adapt to evolving work styles and processes in a dynamic environment