Executive Administrative Assistant -- KUMDC5867973

Job title: Executive Administrative Assistant V

Location: Milpitas, CA

Duration: 4 months (possible extension)

Position Overview:

• We are seeking an experienced and highly skilled Executive Administrative Assistant V to support a Chief People Officer (CPO). This role is an integral partner to a C-suite leader, requiring exceptional judgment, self-awareness, discretion, and the ability to manage priorities across a complex global business.
• As a trusted advisor, you will help drive efficiency, foster strong cross-functional relationships, and ensure the executive’s time and attention are optimized for maximum business impact.
• You will also play a key role in enabling alignment across the People organization and broader leadership team.
• The Executive Administrative Assistant will also play an influential role within the broader executive administrative community, collaborating closely with other leaders and administrative professionals across the organization.

Key Responsibilities:

Executive Partnership & Prioritization

• Serve as a trusted partner to the CPO, managing priorities and driving alignment across executive commitments.
• Anticipate needs, proactively resolve issues, and ensure seamless execution of business priorities.
• Act as an extension of the executive in managing workflows, communications, and decision-making cadence.

Calendar & Scheduling

• Manage and prioritize a highly dynamic, global calendar in a timely manner.
• Exercise strong judgment to optimize time allocation and align meetings to business priorities.
• Ensure meeting readiness through agenda preparation and coordination.

Meeting & Executive Readiness

• Plan and execute internal and external meetings, leadership offsites, and organizational events, ensuring seamless end-to-end coordination in partnership with internal stakeholders.
• Prepare agendas, briefings, presentations, and executive materials.
• Track actions and ensure follow-through.

Communication & Stakeholder Management

• Serve as a proxy for communications and approvals.
• Manage executive communications and stakeholder coordination.
• Ensure timely follow-up and workflow efficiency.
• Handle highly sensitive and confidential information with the utmost discretion, serving as a trusted steward of executive communications, organizational decisions, and board-level materials.

People Team & Cross-Functional Coordination

• Partner with HR/People teams to support leadership rhythms and priorities.
• Lead cross-functional collaboration on strategic initiatives and international engagements, aligning with local country teams to ensure an impactful, cohesive agenda.
• Track deliverables and drive execution across stakeholders.

Travel Management

• Coordinate complex domestic and international travel.
• Ensure seamless execution and real-time support.

Operational Excellence & Tools

• Manage expenses, purchase orders, and internal systems.
• Partner with technical teams to support tools and workflows.
• Identify and implement process improvements.
• Coordinate with external vendors to ensure seamless alignment with internal processes and procedures for timely remittance.

Project Support & Execution

• Support strategic initiatives and research.
• Analyze issues and inform executive decision-making.
• Drive coordination across multiple priorities.

Leadership & Team Collaboration

• Mentor and support administrative peers.
• Drive consistency and alignment across the administrative team.
• Contribute to a high-performing administrative function.

Required Qualifications:

• 10+ years supporting C-suite executives.
• Experience supporting senior executives within multi-billion-dollar revenue public companies or similarly large, complex global organizations.
• Experience supporting People/HR leadership strongly preferred.
• Strong judgment, discretion, and professionalism.
• Proven ability to manage complex priorities.
• Excellent communication and organizational skills.

Preferred Qualifications:

• Experience supporting executives with board interactions.
• Experience managing multiple executives.
• Advanced proficiency with Microsoft Office.

Additional Expectations:

• Daily on-site presence at the Milpitas office.
• Flexibility to travel up to 15–20% as needed.

Education:

• Associate or Bachelor’s degree, or equivalent work experience.