Executive Assistant (BLANK AST 3)

This position provides high-level administrative support to the Animal Science Department Chair and is essential for maintaining efficient daily operations within the department. The role manages complex calendaring, correspondence, travel coordination, and document tracking, ensuring that leadership priorities are executed in a timely and organized manner. Additionally, this position supports departmental functions such as conference room scheduling, guest services, parking coordination, and administrative processes including Temporary Affiliate Forms and key requests. Given the breadth and complexity of responsibilities, this role is critical to ensuring operational continuity, professional communication, and compliance with university processes.

Apply By Date

08/21/2026 by 11:59 pm

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• High School Diploma/GED
• Minimum 1-3 years providing administrative or executive-level support
• Strong organizational and time management skills. Excellent written and verbal communication skills.
• Proficiency with Microsoft Office (Outlook, Word, Excel)Ability to manage multiple priorities and meet deadlines. Strong attention to detail and professionalism.

Preferred Qualifications

• Minimum 1-3 years supporting senior leadership or executives
• Familiarity with university systems and processes. Experience coordinating travel & reimbursements. Knowledge of calendaring systems (Outlook). Customer service experience in an office environment. Ability to work independently and maintain confidentiality.

Key Responsibilities

• 70% - Executive Administrative Support
• 20% - Department Administrative Support
• 10% - Front Office Support

Department Overview

We provide support services in the areas of contracts and grants, travel and reimbursements, purchasing, academic personnel, and information technology.

Department Specific Job Scope

Provide high-level administrative support to the Animal Science Dept Chair. Manage complex calendar scheduling, including coordinating meetings & appts. Draft, edit, & manage correspondence via email on behalf of the Chair. Coordinate & arrange travel. Process & track signature requests for dept documents & approvals. Coordinate conference room reservation requests. Submit & manage guest parking permit requests. Assist with Temporary Affiliate Form requests. Provide general administrative support to the Animal Science Dept Chair as needed. Provide occasional front office coverage. Respond to guest inquiries and provide customer service. Support key requests & merchandise sales.

POSITION INFORMATION

• Salary or Pay Range: $29.40 - $42.14
• Salary Frequency: Hourly
• Salary Grade: 108
• UC Job Title: BLANK AST 3
• UC Job Code: 004722
• Appointment Type: Staff: Limited
• Percentage of Time: 100% Fixed
• Shift (Work Schedule): M-F, 8am-5pm
• Location: Davis, Ca
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting UCnet Benefits Page or Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees.

• High quality and low-cost medical plans to choose from to fit your family’s needs
• UC pays for dental and vision coverage for you and your family
• Retirement plans for eligible employees including Pension and other Retirement Saving Plans
• Supplemental insurance offered including additional life, short/long term disability, pet insurance, legal coverage, accident, critical illness and hospital indemnity
• Pregnancy and Parental Leave, Family & Medical Leave, Adoption Assistance and Pay for Family Care and Bonding for eligible employees
• Lactation Support Program and Family Care discounts and resources
• Employee Well-being resources and programming to support thriving in all aspects of employee’s lives
• On-site Employee Assistance Program including access…