Executive Assistant | Knight Frank Finance

Who Are We Knight Frank Finance operates as a specialist division of Knight Frank LLP, delivering bespoke property finance solutions to clients across the UK and international markets. Headquartered at Knight Frank’s Global HQ at 55 Baker Street, London, the business forms part of one of the world’s leading independent real estate consultancies, combining the strength of a global network with deep expertise in complex lending.

At the core of Knight Frank Finance is a commitment to providing more than traditional mortgage advice. The team offers a comprehensive range of property finance services, including large loan arrangements, equity release and highly tailored funding structures designed to meet the sophisticated needs of high-net-worth (HNW) and ultra-high-net-worth (UHNW) individuals. Through long-standing relationships with private banks and lenders, the business is recognised as a market leader in the large-loan and complex financing space.

Clients are central to everything Knight Frank Finance delivers. Built on trust, discretion and a deep understanding of individual circumstances, each relationship is approached with care and precision. By combining unrivalled market insight with decades of collective experience, the team is able to provide clear, strategic guidance across Prime Central London, the Home Counties and key international markets, consistently delivering exceptional, personalised outcomes.

Knight Frank Finance’s people are integral to its success. Bringing together a highly experienced and collaborative team, the business fosters an environment where expertise, innovation and client focus thrive. Working closely with colleagues across Knight Frank’s global network, the team contributes to a seamless, end-to-end client experience, ensuring access to exclusive opportunities and best-in-class advice.

Through its specialist knowledge, global reach and unwavering focus on client outcomes, Knight Frank Finance continues to set the standard in high-value property lending, supporting clients in achieving their property ambitions now and into the future. Learn more about what sets us apart here.

About The Role We are looking for a proactive, highly organised Personal Assistant to provide dedicated 1:2 support to the Head of Private Office and Head of Partnerships.

This is a fast-paced and varied role where you will act as a trusted right-hand partner, managing priorities, anticipating needs and ensuring the smooth running of day-to-day activities. You will bring a solutions-focused mindset, excellent judgement and a calm, discreet approach.

Key Responsibilities Diary and stakeholder management

• Manage complex and ever-changing diaries, anticipating conflicts and prioritising effectively
• Coordinate internal and external meetings, including logistics, room bookings and virtual setup

Meeting support and materials

• Prepare briefing packs, documents and presentations
• Attend selected meetings, take minutes and track actions
• Create high-quality PowerPoint presentations

Correspondence and administration

• Screen and manage inboxes, calls and communications
• Maintain organised digital filing systems

Travel and expenses

• Arrange UK and international travel, including detailed itineraries
• Process and submit expenses

Business support and coordination

• Act as an ambassador for stakeholders internally and externally
• Build strong relationships across the business and with clients
• Support IT troubleshooting where needed
• Assist with appraisal processes including scheduling and documentation

Team and board coordination

• Work closely with the Senior Executive Assistant on board-related actions
• Support holiday tracking and approvals for wider teams
• Collaborate with the PA community and provide cover when required

Events and projects

• Support internal and external event coordination
• Assist with ad hoc projects and wider team initiatives

About You

• Minimum 2 years’ experience in a PA role, ideally within financial or professional services
• Strong Microsoft Office skills including Outlook, Word, Excel, PowerPoint and Teams
• Excellent organisational skills with the ability to manage competing priorities
• Professional, discreet and confident in handling sensitive information
• Strong communication skills, both written and verbal
• Collaborative and adaptable, with a proactive approach
• Experien…