Executive Assistant to the CEO

***Fully Remote    Full Time    AI Biotechnology    Supports the Founder and CEO, reports to the VP of Operations*** ***Compensation: $125,000 to $150,000 depending on experience    West Coast hours preferred***

About the Company

Our client is an AI driven biotechnology company building the data and models that help drug developers identify the best targets for their programs, accelerating the discovery of treatments for some of the hardest diseases in medicine. They move fast, think differently, and operate at the frontier of AI and biology.

The company is in a period of real growth. The team has gone from four people to twelve, the board and investors are happy with the trajectory, and a fundraise is about to kick off. This is a genuine ground floor seat at a company that is scaling right now. (Company name is shared with candidates who advance in the process.)

Position Summary

We are seeking an exceptional Executive Assistant to serve as the right hand to the founder and CEO. This role is deliberately broader than a traditional executive assistant seat. It pairs high level support of the CEO with real ownership of operational functions across finance, contracts, people operations, communications, and general business operations. Roughly eighty percent of the work is professional and operational, and twenty percent is personal support.

You will be the operational center of gravity around one of the most driven leaders in the industry. The CEO does not like long meetings and communicates primarily over Slack and email, so this is not a role where someone hands you a task list. You are expected to read the room, read the thread, and know what needs to happen next.

This is not a role for someone looking to coast. The CEO operates at an extremely high standard and moves at a relentless pace. The right person is energized by that. If you are always several steps ahead and take pride in flawless execution, you will do the best work of your career here.

What Success Looks Like

You connect the dots without being handed all of them

This is the single most important quality in this role. Information will be incomplete. You will be copied on a thread with no instruction attached and be expected to work out what it means for the CEO and what you need to do about it. The best people in this seat gather the facts first, then act, rather than answering quickly and correcting later.

You are proactive rather than responsive

You are not waiting for the ask. You see the problem forming, you solve it, and the CEO learns about it after it is already handled.

You own outcomes, not tasks

The operational side of this role is yours to run. Invoices get paid, contracts get signed, vendors get answered, and the website stays current because you carry them to completion, not because someone reminded you.

You stay composed

The pace is high and the standard is exacting. You do not get flustered, you do not take directness personally, and you stay professional under pressure.

You present well

You bring the CEO clean, clear, well organized information. How you package an answer matters as much as the answer.

Executive Support

• Act as a true extension of the CEO across both professional and personal domains.
• Own and orchestrate a complex, constantly shifting calendar across time zones, protecting the CEO’s time and priorities. Scheduling volume in this role is heavy.
• Manage inbox, communications, and follow ups on the CEO’s behalf with sound judgment and discretion.
• Draft, edit, and polish emails, presentations, memos, and reports on behalf of the CEO.
• Coordinate and run board meetings end to end, including agendas, briefing materials, and follow up action items.
• Plan leadership offsites, investor meetings, strategic planning sessions, and team events.
• Compile and build business development and investor slides, particularly with a fundraise starting.
• Coordinate domestic and international travel, meeting logistics, and event preparation.
• Manage conference and speaking engagement registration and logistics, and keep the CEO’s professional network, contacts, and LinkedIn current.
• Serve as a liaison between the CEO and internal teams, investors, partners, and external stakeholders.
• Manage confidential and sensitive information with complete discretion.

Operations Support

This is a substantial and defining part of the role. The company runs lean, so the person in…