Executive And Operations Assistant

EXECUTIVE AND OPERATIONS ASSISTANT

Our Mission

We exist to uplift Latinx families in East Palo Alto and the mid-peninsula through community education, leadership development, and advocacy. 

Our Vision

Nuestra Casa envisions a vibrant East Palo Alto community united around shared values, a multicultural community working together to ensure that all its residents are integrated and have access to the American Dream. Our families pave the road for other generations to follow through their participation in civic engagement activities and collaborative community actions.  

Who we are

Nuestra Casa has been serving the needs of the immigrant Latinx population of East Palo Alto and surrounding communities since 2002. Our organization rose out of a community assessment conducted by a group of local activists who were concerned about the growing needs of the rising immigrant population. Today, Nuestra Casa is positioned as the premier Latinx serving nonprofit in our community. Over the past five years, our growth has allowed us to expand our services and programming into neighboring communities like Menlo Park (Belle Haven region), North Fair Oaks, and Redwood City. Through our advocacy efforts, we also reach other communities in San Mateo County.

At Nuestra Casa, we welcome our community to a place that feels like home. We stand by their side to help them navigate institutions, build people’s power, and use their voice to shape a new, more equitable community. Our programs transform our leaders into advocates actively engaged in our local economy, school district, and civic life. Together, we will build a community that leaves no one behind.

About the Position

We are seeking a collaborative, organized, and proactive part-time Executive and Operations Assistant

to support the Executive Director and Senior Operations Manager to contribute to the organization’s day-to-day operations. This position is approximately 10–18 hours per week

and provides essential administrative, operational, and program support to help advance the organization’s mission.

The Executive and Operations Assistant will manage schedules, coordinate meetings and events, support internal systems, maintain accurate records and data, and serve as a key point of coordination across staff, partners, and community stakeholders.

This position offers an excellent opportunity to grow professionally while contributing to meaningful work that positively impacts our community.

Executive & Communications Support

• Manage the Executive Director’s calendar, including scheduling, prioritizing requests, and resolving scheduling conflicts.
• Process the Executive Director’s  reimbursements & mileage requests.
• Prepare agendas, briefing materials, presentations, reports, and Board meeting documents.
• Support the planning and preparation of board meetings and attend meetings as needed.
• Serve as a point of contact between the Executive Director, staff, Board members, community partners, and other stakeholders.
• Support meeting logistics, including scheduling, note-taking, and follow-up on action items.
• Handle confidential and sensitive information with the highest level of discretion, professionalism, and sound judgment.

Operations Support

• Maintain organizational operations by managing administrative systems and workflows.
• Manage office supplies and event-related purchases, including ordering, inventory tracking, and maintaining an organized supply area.
• Ensure data is accurate, organized, confidential, and maintained in accordance with organizational policies.
• Develop and maintain templates, documentation, filing systems, and knowledge management resources.
• Identify opportunities to improve administrative processes and operational efficiency.
• Coordinate organizational events and program activities, ensuring successful planning and execution.
• Manage event logistics, including scheduling, materials, vendors, registrations, and participant coordination.
• Provide administrative and operational assistance to program staff on project-related tasks as needed.
• Perform other duties and responsibilities as assigned to support the organization’s mission and operational needs.

Qualifications

• Must be passionate about Nuestra Casa’s mission.
• Bilingual/bicultural in English/Spanish.

• A Bachelor’s degree in Business Administration, Public Administration, Social Sciences, Communications. Consideration

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