Executive Administrative Assistant

Job Purpose: Enhance CEO’s and MEI’s effectiveness by performing, coordinating and overseeing administrative tasks while providing an extensive level of executive support to CEO. Ensure that administrative duties are completed accurately and delivered with high quality and in a timely manner.

Duties and Responsibilities:

• Project manager to all client introductions and outputs
• Answer telephone and act as point of contact between CEO and internal/external clients
• Manage high-activity daily calendar: schedule meetings, training and coaching sessions, and appointments; send invites, provide reminders and confirm
• Arrange and follow up on all travel logistics, including air, hotel, parking, car service, etc.
• Ensure all contacts and contact lists are current and accurate in Outlook
• Schedule and coordinate webinars using Zoom web-conferencing tools
• Maintain workflow by implementing and monitoring administrative processes and procedures, from agreement to on-boarding new clients and ongoing client coordination and service
• Establish and maintain an efficient client filing and retrieval system
• Review and verify credit card statements, organize and submit monthly travel expenses
• Prep CEO for all meetings and appointments with pertinent, need-to-have documents in an organized folder, by client type
• Review and debrief daily copy talks, highlighting key items and taking ownership of any items that fall within area of responsibility, i.e. summarizing and emailing homework assignments
• Maintain supplies inventory and ensure operation of equipment
• Follow up on all client tasks from coaching sessions
• Participate in special projects and perform additional duties as may be required.

Knowledge & Skills:

• Comfortable in a fast-paced, quickly changing environment with multiple tasks and projects
• Excellent time management and prioritization sills; able to meet deadlines
• Able to organize and manage large amounts of files, tasks, schedules and information
• Professional level verbal and written skills; pleasant, patient phone demeanor
• Proficient with MS Office Suite (Word, PowerPoint) and some Excel
• Advanced MS Outlook skills; scheduling appointments/updating calendar a must
• Some familiarity with HubSpot CRM platform preferred
• Strong self-starter with the ability to perform at a high level with minimal supervision
• Excellent follow-up and follow-through skills
• Willingness to learn and communicate the Sandler Selling System

Job Type: Full-time

Pay: $80,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off

Education:

• High school or equivalent (Preferred)

Experience:

• Administrative: 5 years (Required)

Work Location: In person