Executive Administrative Assistant

Job Summary

We are seeking a dynamic and highly organized Executive Administrative Assistant to join our team. In this vital role, you will provide comprehensive administrative support to senior executives, ensuring smooth daily operations and efficient management of their schedules. Your proactive approach, exceptional communication skills, and technical proficiency will help foster a productive work environment and enhance overall organizational effectiveness. This paid position offers an exciting opportunity to develop your career in a fast-paced, professional setting while making a meaningful impact.

Responsibilities

• Manage complex calendars, coordinate meetings, and organize appointments for executive leadership with precision and attention to detail.
• Handle multi-line phone systems, screen calls, and direct inquiries professionally to appropriate departments or personnel.
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents using Google Office Suite and productivity software, that is industry specific.
• Maintain accurate filing systems, data entry records, and spreadsheets to ensure easy retrieval of information.
• Assist with office management tasks including supply inventory, equipment maintenance, and general administrative duties.
• Provide exceptional customer service by supporting internal team and external clients with professionalism and courtesy.
• Support personal assistant responsibilities such as travel arrangements, event/meeting planning, and calendar management for executives.

Requirements

• Proven experience in office management or administrative support roles with a strong background in clerical tasks.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and familiarity with spreadsheets and data entry processes.
• Excellent computer literacy skills combined with technical proficiency in office productivity tools.
• Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment.
• Exceptional phone etiquette and communication skills for effective client interaction and internal correspondence.
• Previous experience with QuickBooks accounting software or similar financial tools is a plus.
• Demonstrated ability to handle multiple responsibilities simultaneously while maintaining attention to detail and accuracy.Join us as an Executive Administrative Assistant where your enthusiasm for organization and excellence will drive success! We value energetic professionals eager to support our leadership team while advancing their own careers in a vibrant work environment.

Pay: $25.67 - $30.92 per hour

Education:

• Associate (Required)

Experience:

• Administrative: 2 years (Required)

Ability to Commute:

• Los Angeles, CA 90066 (Required)

Work Location: In person