Executive Assistant

Position Overview

Adriana’s is seeking a highly organized, experienced, and proactive  Executive Assistant  to support our Sales Director in daily operations, day-to-day initiatives, and reporting functions. The ideal candidate is bilingual in English and Spanish, well-spoken, detail-oriented, and capable of maintaining structure across projects and processes.

This role will require a high level of flexibility and adaptability. As the Executive Assistant, you will support both professional and personal responsibilities. The ideal candidate is proactive, resourceful, and comfortable handling a wide range of tasks from managing calendars and coordinating meetings to assisting with occasional personal matters or time-sensitive requests outside of standard business hours. We are looking for someone dependable, responsive, and solutions-oriented who can anticipate needs and handle responsibilities with discretion and efficiency.

Key Responsibilities

• Provide administrative and operational support to the Sales Marketing Director
• Prepare, analyze, and maintain sales reports, performance dashboards, and KPI tracking
• Track projects, timelines, deliverables, and internal processes to ensure efficiency
• Coordinate meetings, prepare agendas, and document action items and follow-ups
• Communicate professionally with internal teams, and stakeholders in both English and Spanish
• Assist in project planning, forecasting, and performance analysis
• Maintain organized documentation of contracts, proposals, and materials
• Identify process improvements and implement structured workflows
• Assist in personal matters, which could include but not limited to event planning, researching, and purchasing of items
• Vendor delegation and negotiation of contracts

Qualifications

• Proven experience in a Sales Assistant, Executive Assistant, or similar support role
• Fluency in both English and Spanish (spoken and written)
• Excellent organizational and project management abilities
• Well-spoken with strong verbal and written communication skills
• Proficiency in Microsoft Office (Excel, PowerPoint, Word) and CRM systems
• Ability to maintain confidentiality and professionalism
• Strong attention to detail and ability to work independently

Key Competencies

• Structured and process-oriented mindset
• Analytical and detail-focused
• Proactive problem-solver
• Professional presence and strong interpersonal skills
• Time management and prioritization expertise

Pay: $70,304 salary -full time

Schedule: Monday- Friday 10:00 am to 7:00pm on call as needed on weekends

Pay: From $70,304.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• What is your best contact phone number and email?

Experience:

• Personal assistant: 2 years (Preferred)

Language:

• Spanish (Preferred)

Ability to Commute:

• Irvine, CA 92614 (Preferred)

Work Location: In person