Executive Assistant

Hawkins Parnell & Young, LLP is seeking an experienced Executive Assistant to support David R. Johanson, a Senior Partner leading a dynamic national practice. The candidate will work from our Napa, California office. Remote work is possible for a qualified candidate.This position involves active daily contact with the national legal team and clients in a fast-paced environment. Excellent writing and communication skills, and organizational independence are required. Paralegal or legal assistant experience would be helpful. This is a true Executive Assistant role to manage a large national team of approximately 25+ timekeepers for the Senior Partner and to assist him in prioritizing and organizing activities to promote the firm’s clients’ interests.

Candidates must have strong organizational and communication skills, a strong work ethic, and proficiency in MS Office, Excel, and PowerPoint.

HPY offers a competitive salary complemented by a full, comprehensive benefits package, including Medical Insurance, Vision Plan, Dental Insurance, Life Insurance, 401(k) plan, Short and Long-Term Disability, and Profit Sharing.

Responsibilities include, but are not limited to:

• Maintain team and court calendars and keep attorneys aware of key scheduled events and approaching deadlines
• Scheduling and participating in meetings and videoconferences
• Communicate by phone, Zoom, and email with clients and vendors, maintaining professionalism and a high level of customer service
• Assist in the coordination on legal documentation
• Assist in marketing and client development
• Oversee organizational efforts regarding electronic files
• Assist the Senior Partner in prioritizing his workload and entering his billable time
• Act as a spokesperson for the Senior Partner, subject to direct instructions and general guidelines provided by the Senior Partner
• Coordinate new client pitches for the Senior Partner and assist him in integrating new clients into his team’s legal practice

Required Skills and Experience:

• High School diploma required, Bachelor’s degree preferred.
• Three or more years of legal experience or comparable corporate experience.
• Prior Executive Assistant experience would be helpful although it is not required

Practice Areas:

Appellate, Bad Faith and Coverage, Banking & Finance, Business/Commercial, Construction, Employee Benefits & ERISA, Employee Stock Ownership Plans (ESOPs) and Related Transactions, General Liability, Labor & Employment, Equity Incentive Plans, Executive Employment Agreements, Legal Malpractice, Long Term Care & Assisted Living, Medical Malpractice, Municipal Liability, Premises Liability, Product Liability, Professional Negligence, Toxic Tort and Environmental, and Transportation

Why Hawkins Parnell & Young, LLP?

Hawkins Parnell is a national litigation powerhouse with offices spanning the United States. Our 250-person litigation team defends prominent individuals and small businesses to many of the largest corporations in high-risk litigation and business disputes nationwide.

Over the last half-century, our success has relied on one distinction: OUR PEOPLE. We rely on the uniqueness of each team member to create a culture that drives innovation and exceptional results for our diverse client roster. Through actively embracing different backgrounds and perspectives, we foster an environment that is vibrant, challenging, and rewarding.

Hawkins Parnell & Young is an Equal Employment Opportunity Employer.