Exec Ast. 3 CX, Executive Assistant to the VCR

Job Posting Details

Position Number: 40070939

Payroll Title: EXEC AST 3 CX (004702)

Job Code: 004702

Job Open Date: 6/26/26

Application Review Begins: 7/14/26

Department Code (Name): RESD (VICE CHANCELLOR OF RESEARCH)

Percentage of Time: 100

Union Code (Name): CX - Clerical/Admin

Employee Class (Appointment Type): Staff: Career

FLSA Status: Exempt

Classified Indicator Description (Personnel Program): PSS

Salary Grade: 142

Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $71,410.60 to $82,033.85/year. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $71,410.60 to $114,851.69/year.

Work Location: Cheadle Hall 3227

Working Days and Hours M-F, 8-5

Benefits Eligibility: Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable: N/A

Special Instructions For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement The Office of Research (OR) enhances the mission of the university by supporting research with these activities: fostering and enabling research development; disseminating information on extramural funding opportunities; soliciting and accepting contracts and grants in support of research; administering Organized Research Units (ORUs); and coordinating and supporting various research compliance committees.

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Brief Summary Of Job Duties The Executive Assistant the Vice Chancellor for Research (VCR) provides executive-level support for the daily administrative objectives of the Office of Research, including managing all aspects of the VCR’s calendar, ranging from daily appointments and speaking engagements to complex travel arrangements, ensuring the VCR is fully briefed and has all relevant background materials for each engagement. Provides calendar management and scheduling support for the Associate Vice Chancellor for Research, Assistant Vice Chancellor for Research, and other Office of Research leadership as needed. Serves as the primary contact for those wishing to meet with the VCR or to plan activities involving Office of Research leadership. Exercises sound judgment, tact, and discretion in coordinating complex schedules and providing executive administrative support in a fast-paced environment. Applies professional experience and institutional knowledge to anticipate needs and solve problems independently. Communicates directly with the Vice Chancellor for Research on a daily basis and acts on priorities and directives. Interacts regularly with campus leadership, faculty, staff, external partners, and the public. Serves as a primary point of contact for the Office of Research and maintains broad knowledge of the campus research enterprise, including research initiatives, policies, programs, and organizational structure, in order to draft correspondence, coordinate communications, analyze issues, and make recommendations. Handles confidential and sensitive matters with a high level of discretion and diplomacy. Performs complex administrative coordination and analysis based on a thorough understanding of university administrative organization, policies, and procedures.

Required Qualifications

• Familiarity with the organization’s processes, protocols and procedures.
• Thorough knowledge of common organization-specific and other computer application programs.
• Solid analytical / problem-solving skills
• Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as external constituencies.
• Strong service orientation.
• Strong skills to communicate effectively with all levels of staff, faculty, alumni / donors, students and external constituencies, both verbally…