Executive Assistant

A non-profit organization in Manhattan is looking for an Executive Assistant to support a senior executive. The ideal candidate will have 2-3 years of administrative experience out of a fast-paced environment. This is contract role with potential to convert.

Pay: $30-35/hr, Salary: $65-70k

Hours: 9-5

Fully onsite

Responsibilities:

• Provide comprehensive administrative support to the executive
• Anticipate needs proactively and manage priorities effectively
• Maintain calendar, manage scheduling requests, communicate changes and anticipate scheduling conflicts
• Coordinate travel arrangements
• Serve as a liaison between various departments and staff, overseeing communications both internally and externally
• Handle phone calls and visit requests
• Prepare and manage expenses for the executive
• Coordinate office operations, including communications with other executives and stakeholder as required
• Track tasks and projects to ensure appropriate prioritization of projects, documents for review, and reports, with respect to deadlines and competing priorities
• Assist with tracking philanthropic contributions and gift administration
• Oversee data management and reporting for the department
• Coordinate and support special projects and events, conduct research, and analyze data to support meetings and initiatives

Qualifications:

• Bachelor’s degree required
• 1-3 years of prior administrative experience in a fast-paced work environment
• Highly proficient in using MAC, iPhone, iPad, and Google Suite applications