Administrative Assistant/Secretary

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant/Secretary to join our team. In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to our team members. Your energetic approach and attention to detail will help create an efficient, welcoming environment where productivity thrives. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a professional and collaborative workplace.

Responsibilities

• Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette
• Operate multi-line phone systems, handle incoming calls, and route messages efficiently
• Maintain organized filing systems, both physical and digital, including document proofreading and data entry
• Use Microsoft Office Suite and Google Workspace tools for correspondence, scheduling, and report preparation
• Oversee calendar management, scheduling appointments, meetings, and coordinating personal assistant tasks as needed
• Perform bookkeeping duties using QuickBooks for invoicing, expense tracking, and basic office management tasks
• Support customer service efforts by providing timely responses to inquiries and assisting with customer support needs

Experience

• Proven clerical or administrative experience in an office setting with strong organizational skills
• Familiarity with office management procedures and office equipment operation
• Proficiency in computer literacy including Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry skills
• must be a self starter that keeps busy.
• Bilingual abilities are highly desirable to assist diverse client needs
• Demonstrated ability to multitask efficiently while maintaining attention to detail in a fast-paced environment
• Personal assistant experience or office experience that includes calendar management and time management skills

This role is perfect for motivated individuals eager to contribute their organizational talents. Join us to be part of a team that values professionalism, efficiency, and proactive support!

Job Type: Full-time

Pay: From $23.53 per hour

Benefits:

• Flexible schedule

Work Location: Remote