Executive Administrative Assistant

• Job title: Administrative Assistant
• Start date: ASAP
• W2 Contract Only: Anticipated duration until 12/31/26, with the ability to extend and/or convert permanently based on performance and the business needs of the team.
• Pay rate: $32.00-$40.00/hr.
• Hours: 35 hours per week / Monday-Friday 9:00-5:00pm with one hour unpaid lunch break
• Location: Hybrid schedule on-site 4x per week at 767 Fifth Ave New York NY, remote 1x per week

*The role will be primarily providing support to the SVP/GM.*

We are seeking a dedicated, career-minded administrative professional who views this vital role as their long-term craft. The ideal candidate takes pride in being the ultimate operational anchor and is looking to plant deep roots as a trusted executive partner, rather than seeking a stepping stone to other departments.

Responsibilities:

• Manage Outlook calendar and scheduling.
• Coordination of meetings inclusive of organizing materials, reserving conference rooms and working with Office Services for room-setups, audio-visual needs, transportation of materials, catering, etc.
• Act as the primary point of contact between the executive and internal/external stakeholders.
• Coordinate complex travel arrangements (domestic/international) inclusive of flights, accommodations, itineraries and logistics.
• Process and track expenses, reconcile reports, and ensure timely submission for approvals.
• Draft, proofread, and manage correspondence, presentations, and reports, and handle confidential documents.
• Support special projects, initiatives, and coordinate cross-functional activities as needed.
• Manage office supplies and IT requests.

Qualifications:

• Ability to handle numerous tasks in an efficient and timely manner.
• Excellent follow-through skills with strong attention to detail.
• Strong communication skills (written and oral). Ability to interface with all levels within the organization inclusive of senior leadership.
• Comfortable supporting multiple leaders with varying needs/styles.
• Demonstrated ability to make informed decisions with guidance and problem solve.
• Experience with highly-confidential material/correspondence.
• Strong computer skills: Microsoft Word, Excel, PowerPoint.