Executive Assistant

Executive Assistant

**Private Equity Firm Chicago, IL (Hybrid)**

Compensation: $90,000–$125,000 + 10% Target Bonus

Work Model: 3 days per week in-office Chicago Loop

Company Overview

We are partnering with a growing private investment firm that invests across multiple sectors and partners closely with management teams to create long-term value. The firm offers a collaborative, entrepreneurial culture where every team member plays a meaningful role in the success of the organization. Unlike larger institutional environments, this is a close-knit team where professionalism, discretion, and a positive attitude are highly valued. The Executive Assistant will become a trusted partner to senior leadership while helping create an exceptional office and client experience.

The Opportunity

This newly created Executive Assistant position will provide high-level administrative and operational support to senior leadership while helping manage the day-to-day operations of a boutique investment office.

The role combines traditional executive support with office management, event coordination, travel planning, and investor meeting logistics. The ideal candidate enjoys wearing multiple hats, thrives in fast-paced environments, and takes pride in anticipating needs before they arise.

Personality, professionalism, and cultural fit are just as important as technical experience.

Key Responsibilities

Executive Support

• Manage complex business and personal calendars for senior executives
• Coordinate meetings, conference calls, and scheduling across multiple stakeholders
• Arrange domestic and occasional international travel, including hotels, ground transportation, dining reservations, and itineraries
• Screen calls, manage correspondence, and serve as a professional point of contact for internal and external relationships
• Draft correspondence, meeting materials, and executive communications
• Prepare and submit detailed expense reports

Office Operations

• Manage day-to-day office operations to ensure a professional and welcoming environment
• Coordinate office vendors, catering, deliveries, and supply inventory
• Prepare conference rooms for meetings, including technology setup and presentation materials
• Ensure common areas remain organized, stocked, and client-ready
• Support workplace initiatives that enhance the employee and visitor experience

Events & Meeting Coordination

• Assist with planning executive meetings, investor events, board meetings, and company gatherings
• Coordinate meeting logistics, materials, catering, and attendee communications
• Support annual conferences, off-site meetings, and special events
• Manage meeting follow-up and logistical coordination

Administrative & Project Support

• Maintain organized electronic and physical filing systems
• Update CRM systems, contact databases, and internal records
• Coordinate special projects for leadership as assigned
• Handle highly confidential information with discretion and professionalism
• Assist with additional administrative responsibilities as business needs evolve

Ideal Candidate Profile

• Bachelor’s degree preferred or equivalent professional experience
• Significant Executive Assistant experience supporting senior executives
• Experience within private equity, family offices, investment management, financial services, commercial real estate, hedge funds, or similar professional services environments strongly preferred
• Strong organizational skills with exceptional attention to detail
• Experience managing complex calendars, travel, and expense reporting
• Advanced Microsoft Office skills including Outlook, Word, Excel, and PowerPoint
• Experience with Concur or similar expense management software preferred
• Strong written and verbal communication skills
• Ability to manage confidential information with the highest level of discretion
• Self-starter who thrives with minimal supervision
• Professional, polished, and service-oriented demeanor

Preferred Backgrounds

• Private Equity
• Family Offices
• Investment Management
• Hedge Funds
• Private Credit
• Commercial Real Estate Investment Firms
• Venture Capital
• Investment Banking
• Wealth Management
• Financial Services

Why This Opportunity

• Newly created role with significant visibility and ownership
• Opportunity to work directly with senior leadership in a collaborative, entrepreneurial environment
• Close-knit team where every employee makes a meani…