Executive Assistant to CTO & Head of Engineering

• We’re looking for an experienced Executive Assistant to support our CTO and Head of Engineering
• This is a highly operational role that goes well beyond calendar management
• You’ll own the day-to-day operating rhythm of the Engineering organization, ensuring leaders are prepared, priorities stay coordinated, and critical meetings, communications, and follow-ups happen seamlessly
• You’ll partner closely with senior engineering leaders and serve as a trusted point of coordination for employees, customers, candidates, and external partners
• Success in this role comes from exceptional organization, judgment, attention to detail, and the ability to keep many moving pieces aligned in a fast-growing environment
• Own complex calendar management for the CTO and Head of Engineering, balancing shifting priorities while ensuring time is allocated intentionally
• Ensure leaders are prepared for every day and every meeting by proactively managing agendas, materials, context, logistics, and follow-ups so time is used effectively and decisions move forward
• Support forward-looking calendar planning, coordinating recurring operating cadences including roadmap planning, leadership meetings, P0 reviews, Engineering All Hands, and other cross-functional forums
• Own the operational cadence of the Engineering organization, including weekly leadership meetings, monthly Show & Tells, Engineering All Hands, roadmap planning, and other recurring forums
• Support the CTO and Head of Engineering in delivering an exceptional candidate and new hire experience—from providing high-touch support for executive candidates during onsite interviews to ensuring new team members are welcomed personally during their first week
• Partner with customers and external partners to coordinate executive meetings, visits, and other engagements
• Manage executive inboxes, helping prioritize communications, triage requests, and ensure timely follow-up
• Coordinate domestic and international travel, including last-minute changes
• Continuously improve how the Engineering leadership team operates by identifying opportunities to make processes more efficient, scalable, and reliable

Benefits

• Remote-first work environment. The Baseten team is welcome to work from wherever they want; fully remote, in our San Francisco office, or a mix of both. Today, our team (including our founding team) is spread across the United States, Canada, and Armenia. We provide a $1,000 stipend for you to make your home-office comfortable and productive
• Regular in-person team summits. We get together as a team three times a year to plan, workshop, and most importantly, get to know each other better
• Unlimited PTO. We ask that everyone take at least 4 weeks of vacation. And we have a company-wide break between Christmas and New Year’s Day
• Full healthcare coverage. Medical, dental and vision insurance for you and your family
• Paid parental leave. 16-weeks fully paid parental leave (adoptive and non-birth parents included) and flexibility with schedules while returning to work
• Company-sponsored 401(k) for you to contribute to
• Learning and development budget. We encourage you to take classes, attend conferences, and invest in your craft and we’ll cover expenses to make it happen- Outstanding written and verbal communication skills, with strong judgment about when and how to communicate on behalf of executives
• Proactive, resourceful, and highly autonomous. You anticipate needs before they become problems
• Thrives in a high-growth environment where priorities change quickly and adaptability is essential
• 5+ years of experience supporting senior Engineering leaders (CTO, VP Engineering, Head of Engineering, or similar) in a high-growth technology company. You understand how technical organizations operate and have experience supporting engineering operating rhythms, technical planning cycles, and fast-moving product development teams
• Comfortable working with senior leaders, customers, candidates, and external partners with professionalism and executive presence
• Demonstrated ability to coordinate complex cross-functional initiatives involving many stakeholders
• High attention to detail and a strong sense of ownership. You take pride in creating structure, improving processes, and ensuring nothing falls through the cracks
• Exceptional organizational skills with the ability to manage multiple competing priorities without dropping details
• Experience managing compl…