Executive Assistant (12 Month Maternity Cover)
- Source: Ladbiblegroup
- LADbible Group
- On-site
- London
- Full-Time
- Mid level
Job Description
- We’re looking for a highly organised, proactive and trusted Executive Assistant to support our two founders and keep the business running smoothly behind the scenes
- You’ll be central to our operation- the person who makes leadership effective by expertly managing their time, priorities and day-to-day operations
- You’ll be a trusted partner, balancing strategic business support with occasional personal assistance while handling sensitive information with complete professionalism and discretion
- You’ll also provide ad hoc support to our wider Senior Leadership Team as needed
- This is a role for someone who thrives in a fast-moving environment, enjoys solving problems before they happen, and takes genuine pride in keeping everything organised and seamless
- Manage complex diaries for two founders (including one based in the US), coordinating meetings, appointments, international travel and logistics
- Act as a gatekeeper—managing competing priorities and protecting the founders’ time to focus on leading the agency
- Proactively manage and organise email inboxes, prioritising correspondence and flagging urgent actions
- Prepare meeting agendas, documents and supporting materials; draft responses and coordinate follow-ups where needed
- Process expenses and manage timesheet administration for the Senior Leadership Team, ensuring compliance and accuracy
- Liaise confidently with clients, partners and internal teams on behalf of the founders
- Anticipate upcoming needs and solve problems before they arise—keeping everything organised, accessible and running efficiently
- Provide occasional personal assistance including appointments, bookings and ad hoc requests, always with discretion and professionalism
- Support internal projects and operational initiatives—company kick-offs, events and wider operations team work- Calm under pressure, resourceful and able to work independently
- Previous experience supporting senior executives, founders or leadership teams in a fast-paced environment
- Exceptional organisational skills and attention to detail, with proven ability to manage complex diaries and competing priorities
- Excellent written and verbal communication skills with professional presence when liaising with senior stakeholders
- Trustworthy with excellent judgement and discretion—able to handle sensitive information with complete confidentiality
- Confident using Google Workspace, Microsoft Office and collaboration tools
- Experience supporting multiple senior stakeholders simultaneously
- Familiarity with creative or media environments
- Experience managing international travel, particularly to the US
Skills
- google-workspace
- workspace
