Executive Assistant to Chief Executive Officer

Pay:

$80,000.00 - $95,000.00 per year

Job description:

Executive Assistant to CEO

Office Location: Irvine

Hours: 9am-6pm + Available as needed after-hours/ flexible

We are partnering with a highly respected gaming and entertainment industry executive with decades of leadership experience in California’s casino sectors. He is seeking a smart, organized, and level-headed Executive Assistant to support him in both professional and personal capacities.

This is a highly trusted role that will work closely with the CEO on all aspects of scheduling, meeting coordination, event planning, and communications, as well as managing personal errands and tasks. You’ll be based full-time out of his Irvine office, working in a dynamic environment that includes interfacing with government officials, industry executives, and casino leadership.

Key Responsibilities:

• Complex calendar and meeting coordination (primarily via Outlook)
• Communications management and gatekeeping
• Comfortable balancing business and personal priorities
• Travel booking and logistics for business and personal trips
• Event planning and coordination for industry and private functions
• Handling personal errands and administrative tasks
• Maintains strict confidentiality and professionalism with sensitive matters
• Liaising with a wide range of stakeholders, including government and casino executives
• Delegating and tracking tasks across internal and external teams

Must Haves:

• 5+ years of Executive Assistant experience, preferably supporting a senior- level executive
• Strong command of Outlook and professional communication skills
• Highly organized, proactive, and clear-thinking under pressure
• Strong practical judgment, anticipates needs, and takes initiative
• Ability to navigate demanding personalities and high-pressure situations, with tact
• Ability to pass a security background check and enhanced screening
• Experience with scheduling for individuals who engage with complex and diverse stakeholders

Ideal Candidate:

• Comfortable juggling both professional and personal tasks with maturity
• Thoughtful, organized, and solutions-oriented with a no-task-too-small attitude
• A strong sense of discretion and professionalism with highly sensitive information
• Someone who can bring order and clarity to a busy, fast-moving environment
• Strong instincts and common sense—able to anticipate needs and take initiative

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Ability to Commute:

• Irvine, CA 92618 (Required)

Ability to Relocate:

• Irvine, CA 92618: Relocate before starting work (Preferred)

Work Location: In person