Executive Assistant/Inside Sales Coordinator

Company OverviewAt SIRCO Industrial, Inc., we are committed to delivering dependable industrial solutions with integrity, efficiency, and exceptional customer service. Our team takes pride in maintaining high standards of professionalism, safety, quality, and accountability throughout every area of our operations.We are currently seeking a dedicated and highly organized Executive Assistant / Inside Sales Coordinator to support our CEO, assist with customer and sales activities, and help manage daily front-office operations. This is an important role for someone who enjoys working across multiple areas of a growing company and contributing directly to its success.Job SummaryThe Executive Assistant / Inside Sales Coordinator will provide direct administrative support to the CEO while assisting with inside sales, customer onboarding, sales opportunity management, data entry, meeting coordination, and front-office responsibilities.The ideal candidate is dependable, professional, detail-oriented, and comfortable communicating with customers, vendors, executives, and employees. This position requires strong organization, good judgment, consistent follow-through, and the ability to manage multiple priorities in a fast-paced work environment.Key ResponsibilitiesExecutive Support

• Report directly to and provide administrative support to the CEO.
• Manage calendars, appointments, reminders, and meeting schedules.
• Coordinate internal and external meetings.
• Prepare meeting agendas, take detailed notes, and document action items.
• Follow up with team members regarding assigned tasks and deadlines.
• Assist with correspondence, reports, presentations, and executive-level documents.
• Organize the CEO’s daily priorities and administrative workflow.
• Handle sensitive and confidential company information with discretion.
• Assist with special projects and other assignments as directed by the CEO.

Inside Sales and Customer Support

• Assist with inside sales activities and customer inquiries.
• Communicate with prospective and existing customers by phone and email.
• Enter and maintain sales leads, customer information, and opportunity updates in the company’s CRM or ERP system.
• Help manage sales opportunities and ensure follow-up activities are completed.
• Assist with preparing quotes, proposals, sales documents, and customer correspondence.
• Coordinate next steps between customers and internal departments.
• Follow up with leads and customers regarding pending information, quotes, or orders.
• Maintain accurate records of customer interactions and sales activities.
• Support the sales team with administrative and organizational needs.

Customer Onboarding

• Coordinate the onboarding process for new customers.
• Collect required customer information, forms, tax documents, credit applications, purchase orders, and account details.
• Enter customer information accurately into company systems.
• Confirm that customer accounts are properly established before orders or services are processed.
• Communicate onboarding requirements and provide customers with status updates.
• Maintain organized electronic and physical customer records.
• Coordinate with accounting, sales, operations, and service departments as needed.

Meetings and Follow-Up

• Schedule and coordinate meetings with customers, vendors, employees, and company leadership.
• Prepare meeting materials and agendas when required.
• Attend meetings and take clear, organized notes.
• Record decisions, responsibilities, deadlines, and action items.
• Distribute meeting notes and follow up on outstanding tasks.
• Help ensure important assignments and commitments are completed on time.

Front Office Administration

• Greet visitors, vendors, and customers in a professional and welcoming manner.
• Check visitors in and notify the appropriate employee of their arrival.
• Answer, screen, transfer, and process incoming phone calls.
• Take accurate messages and route inquiries to the appropriate department.
• Maintain the appearance and organization of reception and front-office areas.
• Receive and distribute mail, packages, documents, and deliveries.
• Assist with office supply ordering and inventory.
• Perform filing, scanning, copying, document preparation, and general data entry.
• Maintain organized electronic and physical records.
• Provide administrative support to other departments when needed.

Driving and Company Errands

• Complet…