Executive Assistant/Office Manager

Role Overview

We are seeking a highly organized and proactive Executive Assistant (EA) to provide strategic and administrative support to the
Chief Financial Officer (CFO). This role extends beyond traditional executive assistance, serving as a trusted business partner
who helps optimize the CFO’s time, manages complex priorities, and drives cross-functional initiatives. The ideal candidate is an
exceptional problem solver, capable of handling confidential information with discretion while supporting executive
decision-making and operational excellence.

Key Responsibilities

Strategic Partnership & Executive Support

* Act as a trusted partner to the CFO by anticipating business needs and providing proactive administrative and operational
support.
* Analyze complex situations, evaluate alternatives, and present well-organized recommendations to support executive
decision-making.
* Manage highly confidential information with the utmost integrity and professionalism.
* Coordinate and drive strategic projects from planning through execution, ensuring timely completion.
* Collect, organize, and maintain internal and external information required for executive reporting and decision support.

Executive Operations & Coordination

* Manage a complex executive calendar, prioritizing meetings and resolving scheduling conflicts.
* Coordinate domestic and international travel arrangements, including itineraries, logistics, and expense management.
* Optimize the CFO’s schedule to maximize productivity and focus on strategic priorities.
* Partner with internal administrative teams and business functions to ensure seamless communication and operational efficiency.
* Organize executive meetings, leadership events, workshops, team activities, and company-wide sessions.
* Maintain executive office resources and coordinate inventory and procurement activities as needed.

Cross-Functional Collaboration

* Build strong relationships across departments and collaborate effectively with internal and external stakeholders.
* Support executive communications by drafting, reviewing, editing, and distributing presentations, reports, policies, and
correspondence.
* Serve as a key point of contact for teams supporting the CFO, ensuring timely communication and issue escalation when
appropriate.
* Mentor and support administrative team members, promoting collaboration and best practices.
* Represent the CFO professionally in interactions with customers, partners, and senior leadership.

Required Qualifications

* Bachelor’s degree (BA/BS) or equivalent.
* Minimum 2+ years of experience supporting senior executives in an executive assistant or administrative role.
* Demonstrated experience managing complex calendars, travel arrangements, and executive priorities.
* Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
* Strong project management and organizational skills with the ability to manage multiple priorities simultaneously.
* Excellent verbal and written communication skills in English.
* Ability to maintain strict confidentiality while exercising sound judgment and professionalism.

Preferred Qualifications

* Experience supporting Vice Presidents, C-level executives, or senior leadership within a large global organization.
* Familiarity with enterprise tools such as Concur, SharePoint, Archibus, Workday, or similar business applications.
* Experience leveraging AI productivity tools while maintaining responsible and ethical AI practices.
* Proven ability to work independently, adapt quickly to changing priorities, and deliver results in a fast-paced environment.
* Experience mentoring administrative professionals and coordinating activities across cross-functional teams.
* Strong interpersonal skills with the ability to build trusted relationships across all organizational levels.
* Basic proficiency in Korean is a plus but not required.

Top 5 Key Skills

1. Executive Calendar & Travel Management
2. Executive Stakeholder Management
3. Project Coordination & Organizational Planning
4. Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
5. Confidential Communication & Cross-Functional Collaboration

Pay: $65.00 - $70.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Professional development assistance
• Referral program -…