Executive Assistant

The Joa Team at Keller Williams Realty Gold Coast is looking for a highly organized, proactive, and resourceful Executive Assistant to support the Team Leader and help oversee the daily operations of a busy real estate business.

This role is ideal for someone who enjoys keeping projects on track, solving problems, and staying one step ahead. You will be responsible for supporting transactions, coordinating listings, assisting with marketing, managing schedules, communicating with clients and agents, and ensuring the business operates efficiently behind the scenes.

Responsibilities

• Manage the Team Leader’s calendar, schedule, and daily priorities.
• Coordinate real estate transactions from contract to closing.
• Assist with listing coordination, paperwork, vendor scheduling, and MLS input.
• Communicate with clients, attorneys, agents, and vendors to keep transactions moving.
• Support buyers, sellers, landlords, and tenants throughout the transaction process.
• Assist with office operations, organization, vendor payments, and business systems.
• Create marketing materials, social media content, and client appreciation campaigns.
• Help onboard and support agents with paperwork and business operations.

Qualifications

• Previous experience as an Executive Assistant, Operations Coordinator, Transaction Coordinator, or similar administrative role (real estate experience preferred).
• Exceptional organizational and multitasking skills.
• Strong written and verbal communication.
• High attention to detail with the ability to work independently.
• Proficient in Microsoft Office, Google Workspace, Canva, and Adobe Acrobat. Experience with OneKey MLS, StreetEasy, Perchwell, or similar real estate platforms is a plus.

We’re Looking For Someone Who Is

• Resourceful and proactive
• Highly organized and detail-oriented
• Dependable and accountable
• A strong communicator
• Professional and positive
• Able to anticipate needs and take initiative
• Comfortable managing multiple priorities in a fast-paced environment

Pay: From $50,000.00 per year

Work Location: In person