Executive Assistant - Engineering Services - Morristown, Holmdel, NJ or Akron, OH

FirstEnergy at a Glance

We are a forward-thinking electric utility powered by a diverse team of employees committed to making customers’ lives brighter, the environment better and our communities stronger.

FirstEnergy (NYSE: FE) is dedicated to integrity, safety, reliability and operational excellence. Headquartered in Akron, Ohio, FirstEnergy includes one of the nation’s largest investor-owned electric systems, more than 24,000 miles of transmission lines that connect the Midwest and Mid-Atlantic regions, and a regulated generating fleet with a total capacity of more than 3,500 megawatts.

About the Opportunity

This is an open position with FirstEnergy Service Co., a subsidiary of FirstEnergy Corp.

This will be an ON-SITE position located at Morristown, Holmdel, NJ or Akron, OH

Responsibilities Include:

• Demonstrating a solid commitment to all aspects of safety including maintaining a safe workplace for coworkers
• Providing sophisticated calendar and travel management. Prioritizing inquiries and requests, while troubleshooting conflicts; making judgments and recommendations to ensure effective day to day scheduling
• Completing a broad variety of administrative tasks that facilitate the president’s ability to effectively lead the organization, including collecting and preparing information for meetings, composing and preparing correspondence, designing and producing complex documents, reports, and presentations, managing contact lists, making travel arrangements, completing expense and mileage reports, and completing special projects as assigned
• Serving as the primary point of contact with other FirstEnergy executives, for internal and external stakeholders, and for external visitors, including matters of a highly confidential or critical nature. Researching and prioritizing before determining the appropriate course of action, referral, or response. Exercising judgment to reflect the senior leader’s style and organization policy. Communicating directly, on behalf of the senior leader, and responding to emails, texts, phone calls outside of normal business hours, as needed
• Keeping the senior leader well informed of upcoming commitments and responsibilities, following up appropriately
• Effectively managing the senior leader’s time by reading, researching, collecting and analyzing information as needed, in advance
• Maintaining discretion and confidentiality. Managing information and materials of a sensitive or confidential nature
• Maintaining a well-organized filing system for key materials and reports (electronic and hard copy)
• Using excellent communication skills with good judgment
• Anticipating needs and delivering results consistently
• Displaying excellent teamwork while working with other assistants and employees
• Supporting other executives from time to time Assisting with other duties and responsibilities as assigned

Qualifications include:

• High school diploma or GED required
• Minimum 10 years’ comparable work experience required, including experience providing support to C-level executive
• Must pass company Support and Administrative Selection System (SASS) test
• Expert proficiency with Microsoft Office and Outlook Email and Calendaring; ability to design and edit graphic presentations and materials
• Excellent verbal and written communication and time management skills; proven ability to meet deadlines. Make appropriate, informed decisions regarding priorities and available time
• Exceptional organizational skills and impeccable attention to detail
• Must demonstrate a commitment to performance excellence
• Ability to maintain a high level of integrity and discretion in handling confidential information
• Demonstrate a questioning attitude to continue to learn, produce results, and strengthen existing relationships
• Model active learning through continuing to develop breadth of knowledge, skills, and perspective
• Must demonstrate business acumen – have the ability to decipher priorities and make sound judgment calls
• High degree of professionalism and confidence in dealing with diverse groups of people, including Board members, senior executives, staff, employees, community leaders, customers and other external parties
• Demonstrate a team oriented and collaborative approach to work
• Ability to think creatively and with a sense of urgency to situations and events that require quick response or turnaround
• Ability to function well in a high-paced …