Accounting Assistant

Snøhetta is an international, interdisciplinary architecture and landscape architecture firm with seven studios world-wide. The US offices are working on architectural, interior, and landscape projects associated with libraries, performance spaces, master plans, academia, museums, park planning, and public plazas throughout the Americas.

Summary

We are looking for an Accounting Assistant to join our Finance Team based in Brooklyn, NY. This position reports to the Accounting Manager and supports the financial operations of our studio. This person is the first point of contact within the Finance Team and helps to field inquiries, gather information, and support processes. The ideal person is approachable and friendly, with a knack for getting things done on time with accuracy and flexibility.

Our studio is located in a converted warehouse space in Dumbo, with natural light, great views, and a layout designed to support the kind of creative, collaborative work we do. Take a look here.

The Accounting Assistant will be responsible for the following focus areas:

Accounts Payable

• Daily invoice intake, processing, and recording of cash transactions
• Weekly payment runs in a timely and accurate manner
• Identifying opportunities to improve A/P workflows and efficiencies
• Perform monthly account analyses and reconciliations, including credit card reconciliations
• Prepare monthly adjusting journal entries, as needed

Expense Reports & Timesheet Management

• Review and process employee expense reports on a bi-weekly basis
• Ensure accuracy and proper general ledger (GL) coding
• Post weekly timesheets and review for completeness and accuracy
• Send weekly reminders to staff for timesheet submissions
• Monthly project expenses reviews
• Coordinate with the Project Accountant & Project Managers to ensure timely and accurate expense reporting.
• Continue to develop and improve the Expense Report processes

Accounts Receivable / Project Costing

• Work closely in conjunction with the Project Accountant to execute Accounts Receivable and Project Costing tasks
• Maintain project billing data, including contract values and amendments
• Draft client invoices, including compiling and attaching required backup documentation
• Follow up with consultants on missing invoices or required documentation
• Process and apply cash receipts
• Monitor AR aging and support collections follow-up
• Respond to client billing inquiries and coordinate issue resolution

Additional Support

• Main support contact within the Finance Team. You will be expected to field all internal and external inquires.
• Assist with month-end close processes
• Support during year-end audit and any other statutory audits.

Required Skills/Abilities

• Proficient in MS Office Suite, and Adobe Acrobat
• Strong organizational skills with the ability to manage multiple tasks and deadlines
• High level of attention to detail and accuracy
• Professional demeanor, ability to handle confidential and sensitive information
• Experience in a professional services organization (preferred)
• Experience with Deltek Vantagepoint software (preferred)

Education and Experience:

• Bachelors’ degree in Accounting, Finance, or Business Administration preferred
• 2+ years’ experience in a role of similar capacity

Relationships

The Accounting Assistant is a member of the Finance Team and reports to the Accounting Manager, with a dotted line to the CFO. This role works closely with the Project Accountant and HR and interacts with people across the studio.

The Accounting Assistant is also part of the overall Operations Team, which consists of Finance, HR, Office Management, and Communications & Business Development. The Operations Team reports to the CFO and Managing Director.

Snøhetta Culture & Benefits:

All positions at Snøhetta, regardless of level or discipline, expect a person to be a good citizen of the firm who contributes to a positive, inclusive organizational culture. Employees are expected to be in person on Core Studio Days Monday-Thursday with the flexibility to work remotely on Friday. New employees may be expected to be in person more often during their first few months as they onboard and get acclimated. The nature of our creative, collaborative, and physical, tactile work is more successful when it can be done in person in a shared space. We acknowledge the value of maintaining flexibility and providing an opportunity for emp…