Executive Assistant Office Manager

An industry leader in cutting-edge technology and infrastructure solutions is seeking a detail-oriented Office Manager/Executive Assistant to oversee administrative functions and optimize office operations. This position plays a key role in streamlining processes, supporting leadership, and maintaining a professional and engaging workplace.

Who You Are

• You have 5+ years of experience in office management and/or executive assistance
• Highly organized and detail-oriented with a proactive approach to problem-solving
• Strong communicator who thrives in collaborative settings
• Comfortable with technology and adept at using office productivity tools

What You’ll Do

• Coordinate meetings and ensure seamless scheduling across teams
• Manage office inventory and maintain a well-stocked, efficient workspace
• Manage reception desk and greet visitors
• Oversee expense reporting and assist with budget tracking
• Support leadership with calendar management and travel arrangements
• Serve as the go-to person for day-to-day office operations and vendor coordination

What Success Looks Like

• The office runs smoothly with minimal disruptions and maximum efficiency
• Meetings and events are well-organized, creating a professional and welcoming experience
• Administrative tasks are completed promptly, supporting the team’s ability to focus on strategic priorities

Salary Range: $120,000 - 150,000 annually, based on experience

Benefits: Health insurance (only $1 employee contribution!), 4 weeks PTO, free Equinox membership, and more!

Location: New York, NY – Fully on site

To protect applicants, please note that this job is posted only on LinkedIn.com and Gainor.net. Postings on any other sites have not been approved by our company and may be fraudulent.

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirement and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.