Executive Assistant & Business Coordinator

Executive Assistant & Business Coordinator

Position Description

Personal Assistant to the Director (Flexible Part-Time)

Location: Perth, Western Australia (Work From Home)Hours: 25–38 hours per week

Pay Rate: $38 - $40 Per hourEmployment Type: Part-Time / Flexible School HoursTravel: Periodic travel to the Kimberley region required

About the Role

We are seeking an experienced and highly organised Personal Assistant to support the Director of a diverse and growing group of businesses operating throughout the Kimberley region of Western Australia.

This role is ideally suited to an experienced corporate professional returning to the workforce who is looking for flexibility around family commitments and school hours while still wanting to be involved in a dynamic and fast-paced business environment.

The position is Perth-based and primarily work-from-home, and in house office when director is in Perth, with occasional travel to the Kimberley several times per year to gain firsthand knowledge of the businesses, projects, and people within the group.

About the Business

The group operates across multiple industries including:

• Retail
• Furniture and homewares
• Electrical and appliances
• Supermarket and liquor
• Property investment and development
• Commercial leasing
• Project management
• Regional business operations

Operations span multiple locations throughout the Kimberley with a strong focus on growth, property development, retail innovation, and community engagement.

The Initial Program

The successful applicant will:

• Travel north for an initial induction and familiarisation visit.
• Meet the leadership team and key managers.
• Visit the various businesses and projects.
• Gain an understanding of how the group structure operates.
• Develop an understanding of the Director’s priorities, communication style, and workflow.

Following this induction period, the role will transition to a flexible Perth-based work-from-home arrangement and directors office.

Key Responsibilities

Executive & Personal Assistant Support

• Manage the Director’s calendar and appointments.
• Coordinate meetings and schedules.
• Book flights, accommodation, and travel arrangements.
• Organise itineraries and travel logistics.
• Prepare agendas and meeting notes.
• Follow up outstanding actions and commitments.

Communication & Task Management

• Maintain action lists and project registers.
• Prompt and remind the Director of priorities and deadlines.
• Coordinate communication between management teams.
• Assist with email management and correspondence.
• Ensure tasks are delegated and followed through.

Business Oversight & Coordination

Assist with monitoring and prompting across:

• Property portfolio
• Insurance portfolio
• Retail operations
• Financial reporting deadlines
• Project timelines
• Lease renewals
• Compliance requirements
• Strategic planning initiatives

Forward Planning

• Assist with quarterly and annual planning.
• Coordinate project timelines.
• Maintain rolling priority lists.
• Track key deliverables across the group.
• Support operational and strategic initiatives.

About You

The ideal candidate may be:

• An experienced Executive Assistant or Personal Assistant.
• A former corporate professional returning to work.
• A parent seeking flexibility around school hours.
• Highly organised and proactive.
• Comfortable working independently.
• Confident communicating with managers and professionals.
• Able to manage multiple priorities simultaneously.

Skills & Experience

• Previous PA, EA, administration, or executive support experience.
• Strong organisational skills.
• Excellent written and verbal communication.
• Experience using Microsoft Office and cloud-based systems.
• Calendar and diary management experience.
• Ability to maintain confidentiality.
• Strong attention to detail.
• Experience in property, finance, retail, or project administration would be advantageous.

Flexible Working Arrangement

• 25–38 hours per week.
• Monday to Friday.
• Flexible hours that can work around school schedules.
• Work from home in Perth.
• Increased hours available during key project periods.
• Occasional travel to the Kimberley region.

Why Join Us?

• Flexible family-friendly working arrangements.
• Meaningful and varied work.
• Direct access to the Director and leadership team.
• Opportunity to help shape a growing regional busin…