Executive Assistant

Who you are

• Previous experience supporting senior executives, founders or leadership teams in a fast-paced environment
• Exceptional organisational skills and attention to detail, with proven ability to manage complex diaries and competing priorities
• Confident using Google Workspace, Microsoft Office and collaboration tools
• Excellent written and verbal communication skills with professional presence when liaising with senior stakeholders
• Trustworthy with excellent judgement and discretion—able to handle sensitive information with complete confidentiality
• Calm under pressure, resourceful and able to work independently
• Experience managing international travel, particularly to the US
• Familiarity with creative or media environments
• Experience supporting multiple senior stakeholders simultaneously

What the job involves

• We’re looking for a highly organised, proactive and trusted Executive Assistant to support our two founders and keep the business running smoothly behind the scenes
• You’ll be central to our operation- the person who makes leadership effective by expertly managing their time, priorities and day-to-day operations
• You’ll be a trusted partner, balancing strategic business support with occasional personal assistance while handling sensitive information with complete professionalism and discretion
• You’ll also provide ad hoc support to our wider Senior Leadership Team as needed
• This is a role for someone who thrives in a fast-moving environment, enjoys solving problems before they happen, and takes genuine pride in keeping everything organised and seamless
• Manage complex diaries for two founders (including one based in the US), coordinating meetings, appointments, international travel and logistics
• Act as a gatekeeper—managing competing priorities and protecting the founders’ time to focus on leading the agency
• Proactively manage and organise email inboxes, prioritising correspondence and flagging urgent actions
• Prepare meeting agendas, documents and supporting materials; draft responses and coordinate follow-ups where needed
• Process expenses and manage timesheet administration for the Senior Leadership Team, ensuring compliance and accuracy
• Liaise confidently with clients, partners and internal teams on behalf of the founders
• Anticipate upcoming needs and solve problems before they arise—keeping everything organised, accessible and running efficiently
• Provide occasional personal assistance including appointments, bookings and ad hoc requests, always with discretion and professionalism
• Support internal projects and operational initiatives—company kick-offs, events and wider operations team work