Executive Assistant

Job Description:

The Executive Assistant performs a variety of administrative tasks and supports our company’s senior-level managers. Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Responsibilities

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Schedule and organize travel, conferences and department activities for high level executives and occasionally other departments
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Update and maintain the office filing system
• Onboard corporate level employees and maintain folders
• Manage renewals for medical benefits, store insurance, vendor agreements
• Sorts and distributes mail. Opens mail, draft responses or reply by phone when necessary.
• Works independently and within a team on special nonrecurring and ongoing projects
• Manage system emails
• Process and pay vendor invoices accurately and on time
• Assistant with operational needs
• Support both professional and personal requests from the CEO and COO, requiring discretion and adaptability

Requirements

• Work experience as an Executive Assistant, Personal Assistant or similar role
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills
• Discretion and confidentiality
• High School degree
• PA diploma or certification is a plus

Preferred Skills and Traits:

• Flexible and adaptable in handling changing priorities
• Excellent organizational and time management abilities
• High degree of accountability and follow-through
• Capable of working independently with minimal oversight

Job Type: Full-time

Pay: $75,000.00 - $80,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person