Temporary Executive/Personal Assistant

Our client, an investment firm, is looking for a Temporary Executive/Personal Assistant to support the CEO and their family.

This role starts asap and will last about 6-8 months.

Location: Midtown

Hours: 8am – 6pm or 8:30am – 5:30pm (with flexibility as needed)

*Fully Onsite

Responsibilities:

• Manage the CEO’s complex business and personal calendars, prioritizing meetings, coordinating schedules, and protecting executive time.
• Coordinate domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries for the CEO and family.
• Schedule and manage personal appointments, reservations, and other administrative needs for the CEO and family.
• Prepare meeting materials, briefing documents, and background research for client and investor meetings.
• Own the CEO’s daily schedule, including lunch planning, calendar updates, and shifting priorities.
• Handle ad hoc personal and executive requests with discretion, urgency, and sound judgment.
• Oversee day-to-day office operations, including vendor management, office supplies, mail/packages, conference rooms, and office facilities.
• Welcome clients and visitors, ensuring a polished and professional office experience.
• Support client meetings and events by coordinating logistics and preparing presentation materials.

Qualifications:

• Proactive, not reactive; anticipate needs of a busy CEO and family
• Strong sense of judgment, discretion, and confidentiality
• Must be proficient in excel and outlook calendar, computer and tech savvy
• Calm demeanor with ability to take command, control, ownership and follow through
• High energy, strong work ethic, and ability to prioritize a diverse workload
• Excellent verbal, written, and interpersonal communication skills

Please submit your resume in Word format for immediate consideration.

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